Office Coordinator, Opt.2 (Keyboarding)

The Illinois Department of Public Health is seeking a highly motivated detailed orientated individual to perform a variety of paraprofessional and complex specialized office support functions. Performs difficult and complex keyboarding. Performs a variety of clerical work that requires choice of procedures and independence of action in disposition of routine matters. Maintains and updates a variety of files. Serves as IT Coordinator for Field Operations Regional Staff.

As a State of Illinois Employee you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
• Competitive Group Insurance benefits including health life dental and vision plans.
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annually which carryover year to year
• 3 paid personal business days per calendar year (pro-rated dependent on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources

*These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: Functions

• Under direction supports the section of ICF/IDD/SMHRF facilities by performing complex office support functions.
• Reviews survey documents for completion of accuracy.
• Assists with answering telephones and emails.
• Serves as backup Information Technology (IT) Coordinator for Long Term Care (LTC) Field Operations Survey Staff.
• Assists in enforcement proceedings.
• Maintains prepares and distributes required survey packets for all types of survey activity.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

• Requires knowledge skill and mental development equivalent to two (2) years of secretarial/business college or completion of high school and two (2) years related office experience or two (2) years of independent business experience.
• Requires the ability to keyboard accurately at 30 words per minute

• Two (2) years experience preparing complex forms documents and reports.
• Two (2) years experience working with complex databases and programs spreadsheets and report applications.
• One (1) year experience performing review of composition grammar spelling and punctuation in documents.
• One (1) year experience tracking and maintaining inventory or equipment lists.
• One (1) year experience operating commonly used manual and automated office equipment and performing routine maintenance.
• Ability to follow oral and written instructions.
• One (1) year work experience in Microsoft Word processing and spreadsheet applications (i.e. Microsoft Word Microsoft Outlook Excel PowerPoint Smartsheet).

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $1.8 Billion in state and federal funds 6 regional offices 3 laboratories and over 1400 employees IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention health promotion regulation and control of disease and injury.