Office Coordinator-Keyboarding-Spanish Speaking
Job Location:
Schaumburg, IL - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Job Requisition ID:58000 IPR# 26-01676
Opening Date: 09/16/2026
Closing Date: 09/30/2026
Agency: Department of Transportation
Class Title: Office Coordinator
Skill Option:Keyboarding
Bilingual Option:Spanish
Salary: Anticipated Starting Salary: $4272 Monthly; Full Range: $4272- $5641 Monthly
Job Type: Salaried
Category:Full Time
County: Cook
Number of Vacancies: 1
Bargaining Unit Code:RC014 Clerical Employees AFSCME
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this positionMUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home. No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Illinois Department of Transportation is seeking to hire an Office Coordinator. The successful candidate willperform technical secretarial office support functions relating to the Bridge operation inspection andmaintenance duties assigned to the section provides clerical support to section staff. This position responds tonumerous telephone inquiries in English and Spanish.
- Performs duties including composing and typing correspondence for the Bridge section and the Operations sections.
- Prints sorts and files all bridge section correspondence; both physical copies and electronic copies.
- Utilizes various computer programs including I-Roads Illinois Highway Information System (IHIS) Structure Information Management System (SIMS) etc. to look up bridge information like structure numbers lengths and other physical characteristics to reply to various enquiries or for entry into reports.
- Receives all Bridge section mail and distributes to appropriate section personnelprioritizing for the Section Chief that mail which requires immediate attention andhandling routine matters with great independence.
- Prepares reports and spreadsheets for various programs including ContractMaintenance Bridge Paint Program Multi-Year Program (MYP) additions etc.
- Serves as the back up to the bureau receptionist and primary receptionist for Spanishspeakers.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
- Requires knowledge skill and mental development equivalent to two years of secretarial/businesscollege or completion of high school and two years of related office experience or two years ofindependent business experience.
- Requires ability to keyboard accurately at 30 WPM.
- Requires ability to speak read and write Spanish at a colloquial level.
- Prefers computer skills which include word processing and spreadsheets.
- Prefers ability to compose and edit letters and reports for proper grammar and clarity as well asensuring all work is done in accordance with IDOT standards.
- Prefers database skills are needed to successfully query data and enter the data into reports.
- Prefers extensive knowledge of office practices procedures and programs.
- Prefers ability to communicate fluently in spoken Spanish using professional and formal language.
- Successful completion of a background screening.
- The condition of employment listed here is incorporated and related to any of the job duties as listed inthe job description.
About the Agency
The Illinois Department of Transportation is seeking to hire an Office Coordinator.
The IDOT team works diligently to provide safe cost-effective transportation for Illinois in ways that enhance quality of life promote economic prosperity and protect our are problem solvers and leaders constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.
The department offers extensive training and career advancement also receive a robust benefit package including:
- Monday-Friday work schedule
- Flexible work schedules in several program areas (flexible time hybrid scheduling)
- Health Life Vision and Dental Insurance
- Pension Plan
- (12) Weeks paid Maternity/Paternity Leave
- Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
- Employees earn (12) paid Sick Days annually
- New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
- Employees earn (3) paid Personal Days annually
- (13-14) paid holidays annually (based on start date)
- Tuition Reimbursement
- Employee Assistance Program and/or mental health resources
We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.
Work Hours: 8:00 AM - 4:30 PM Monday - Friday
Work Location: 201 Center Ct Schaumburg Illinois 60196
Work Office: Office of Highways and Intermodal Project Implementation Region 1 /District 1 /Bureau of Maintenance
Posting Group: Office & Administrative Support; Transportation
APPLICATION INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of in the blue ribbon.
Non-State employees should log in on the using the View Profile link in the top right of in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to thecareer portalfor State employees and review theInternal Candidate Application Job Aid
Non-State employees: click Application Procedures in the footer of every page of the website.
Seasonal and temporary workers should use a personal e-mail address when applying for jobs.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Required Experience:
IC
About Company
You won't find Steve Martin at the Illinois Department of Transportation (IDOT), but the agency is all about planes, trains, and automobiles. The IDOT plans, constructs, and maintains Illinois' transportation network, including its highways and bridges, airports, public transit, rail ... View more
