Office Coordinator

At EisnerAmper we look for individuals who welcome new ideas encourage innovation and are eager to make an impact. Whether youre starting out in your career or taking your next step as a seasoned professional the EisnerAmper experience is one-of-a-kind. You can design a career youll love from top to bottom we give you the tools you need to succeed and the autonomy to reach your goals.

EisnerAmper is looking for an Office Coordinator to join our Johns Creek office. This is an exciting opportunity for a highly organized proactive individual who is committed to providing exceptional service to the firm.

The position is hybrid with standard office hours of 8:30 a.m. to 5:30 p.m. The Office Coordinator is expected to work in the office three days per week and daily during busy season to support office and meal coordination needs.

• You will get to be part of one of the largest and fastest growing accounting and advisory firms in the industry

• You will have the flexibility to manage your days in support of our commitment to work/life balance

• You will join a culture that has received multiple top Places to Work awards

  • We believe that great work is accomplished when cultures ideas and experiences come together to create new solutions

  • We understand that embracing our differences is what unites us as a team and strengthens our foundation

  • Showing up authentically is how we both as professionals and a Firm find inspiration to do our best work

Facilities & Office Upkeep

• Coordinate recurring office cleanings with the cleaning service (weekly during busy season; bi-weekly otherwise).

• Order cleaning supplies as needed and schedule semi-annual deep cleaning including carpets at minimum and full-office cleaning as needed.

• Submit and track building maintenance requests through the tenant portal.

• Keep the copy/print room organized and stocked.

• Maintain office equipment including printers and copiers; coordinate service and manage toner and paper.

• Serve as the primary liaison with building management and security.

• Maintain office safety and emergency procedures and first-aid supplies.

• Fulfill office work-order and special requests including toner and copier issues.

Kitchen Breakroom & Supplies

• Place bulk food orders approximately every two weeks and put away deliveries.

• Order office supplies through the firm vendor account put away deliveries track inventory and monitor reorder points.

• Restock the refrigerator snacks and coffee on an ongoing basis.

• Clean out the refrigerator and check snack expiration dates bi-weekly.

• Load and unload the dishwasher as needed.

• Clean small kitchen appliances bi-weekly if not handled by the cleaning service and refill hand soap as needed.

• Clean the ice machine quarterly purchasing cleaner and filters in advance.

• Manage bottled-water service monitor levels and place orders through the vendor portal every one to two weeks.

• Load unload distribute and move office deliveries to designated areas as needed.

• Organize storage closets and other stock-item areas.

Meals Meetings & Events

• Coordinate busy-season meals by building the schedule in the fall and ordering and picking up meals Monday through Thursday during busy season.

• Set up virtual Teams trainings including snacks or meals as needed; firmwide sessions are coordinated separately.

• Plan and coordinate staff parties and events including monthly potlucks or birthday treats and events on the firm calendar.

• Manage seasonal and holiday office decor including purchasing storage and annual reuse.

• Coordinate conference room scheduling and meeting setup including reservations using Agilquest and general conference-room readiness.

• Maintain a shared office calendar of events holidays and key deadlines.

• Support office-wide events and serve as a go-to resource for office-related service and hospitality requests.

Culture Celebrations & Community

• Coordinate staff celebrations including baby and wedding showers promotion events holiday/let-down parties employee appreciation national holidays and other office-related treats; begin planning about one month ahead for smaller events and two or more months ahead for large events.

• Organize firm community-service initiatives as determined by the committee.

• Coordinate logistics for firm programs and initiatives including EA Cares.

• Support recruiting events and related logistics including packing swag maintaining and organizing swag inventory printing handouts and assembling favors; activity is heaviest in spring and fall.

• Coordinate new-hire onboarding logistics including workspace setup welcome materials first-day coordination building key cards and gym waivers.

Mail Records & Front Office

• Manage incoming and outgoing mail mail/package preparation sorting scanning and distribution; maintain access to postage and label printing.

• Coordinate outgoing shipments and courier services including FedEx and UPS deliveries.

• Shred sensitive documents or coordinate the shredding service bi-weekly.

• Provide notary services as needed.

• Greet and direct visitors and clients and provide reception coverage as the front-desk point of contact.

• Answer and route incoming calls and monitor the general firm inbox and voicemail.

• Scan client workpapers and perform light clerical duties as needed.

• Manage vendor relationships and service contracts for cleaning water supplies and other office services.

• Assist leadership with ad hoc administrative projects and expense/receipt tracking.

• Ability to maintain and monitor office budgets in accordance with firm standards.

• High School Diploma or equivalent; Associate degree preferred

• 2 years of administrative office coordination or office management experience

• Strong communication and organizational skills.

• Proficient in Microsoft Office (Outlook Word and Excel).

• Knowledge of office operations and facilities.

• Vendor management and purchasing experience.

• Proactive dependable and able to handle confidential information with discretion; ability to lift up to 40 lbs.

• Active notary commission or willingness to obtain one

EisnerAmper is proud to be a merit-based employer. We do not discriminate on the basis of veteran or disability status orany protected characteristics under federal state or local law.

EisnerAmper is one of the largest accounting tax and business advisory firms with approximately 450 partners and 4500 employees across the world. We combine responsiveness with a long-range perspective; to help clients meet the pressing issues they face today and position them for success tomorrow.

Our clients represent enterprises of every form ranging from sophisticated financial institutions to startups global public firms to middle-market companies governmental entities as well as high-net-worth individuals family offices nonprofit organizations and entrepreneurial ventures across a variety of industries. We are also engaged by the attorneys financial professionals bankers investors and key stakeholders who serve these clients.

Should you need any accommodations to complete this application please email:

#LI-JC1

#LI-Hybrid