Office Coordinator

Office Coordinator

Wärtsilä is looking for an organized service-minded and proactive Office Coordinator to join our team.

In this role you will help ensure the smooth day-to-day operation of our office while creating a welcoming and professional experience for employees visitors contractors and other stakeholders. You will coordinate front desk activities workplace services facility access meetings and events office supplies and administrative support for local leadership.

The ideal candidate enjoys working with people communicates confidently and can manage multiple priorities effectively in a dynamic environment.

Location: Fort Lauderdale Florida

Onsite Work Model

What will you be doing

As an Office Coordinator your responsibilities will include:

• Welcome employees visitors contractors and guests in a professional courteous and service-oriented manner.

• Respond to inquiries by phone email and in person providing accurate information and directing requests to the appropriate teams.

• Manage visitor systems records access logs badges and employee notifications.

• Support site security procedures and help maintain controlled access to the facility.

• Conduct required safety and environmental orientations for employees contractors and visitors.

• Maintain a clean organized and professional reception and common areas.

• Coordinate meeting and event logistics including room reservations setup catering and other support services.

• Receive process and distribute incoming mail packages and deliveries.

• Manage the procurement inventory and replenishment of office supplies.

• Administer regional mobile phone programs including device inventory distribution user support and service-related communications.

• Provide office and facility tours for visitors contractors and new employees.

• Support employee engagement activities that contribute to a positive and inclusive workplace environment.

• Provide administrative support to local leadership and executive staff including scheduling coordination special projects and other business needs.

The below will enable you to be successful in this role:

• High school diploma or General Education Development certificate (GED).

• At least two years of experience in office coordination reception administrative support or a similar role.

• Strong written and verbal communication skills in English.

• A professional welcoming and service-oriented approach.

• Excellent organizational and time-management skills with strong attention to detail.

• Ability to manage multiple priorities effectively in a dynamic work environment.

• Strong collaboration skills and the ability to work successfully with people from different backgrounds and cultures.

• Proficiency in Microsoft Office applications.

• A proactive and solution-oriented mindset with an interest in improving workplace processes and services.

• Ability to commute reliably to the facility. Candidates should be located within 40 miles of the site.

If you are organized collaborative and passionate about creating an excellent workplace experience we would be happy to hear from you. At Wärtsilä you will be part of an inclusive team where people support one another embrace new ideas and work together to enable sustainable societies through innovation in technology and services.