Office Coordinator

Part-Time Office Coordinator

Hireology Chicago IL On-Site Part-Time

Hireologys technology empowers businesses to build great teams. Over the last decade weve grown from a scrappy startup into a market leader and weve built an award-winning culture that makes this an amazing place to work. Were headquartered in Chicago and support a hybrid workforce across the country.

We are seeking a dependable organized and service-oriented Office Coordinator to support the day-to-day operations of our office. This person will help create a clean welcoming and well-stocked workplace by managing office supplies maintaining the kitchen and pantry coordinating food orders handling mail supporting vendor relationships and assisting with general office duties. The ideal candidate is proactive detail-oriented and comfortable balancing multiple priorities in a fast-paced environment.

Office Operations

• Maintain the overall organization cleanliness and readiness of shared office spaces
• Perform routine office walkthroughs to identify supply pantry or facility needs
• Support daily office operations and respond quickly to administrative requests
• Assist with basic office projects and other duties as assigned

Kitchen and Pantry Management

• Keep the kitchen pantry and break areas stocked clean and organized
• Monitor inventory levels for snacks beverages coffee paper goods and other kitchen essentials
• Restock supplies throughout the day as needed
• Coordinate pantry organization and ensure items are stored appropriately
• Help maintain a welcoming and functional common area for employees and guests

Food Ordering and Coordination

• Order lunch and catering for meetings team events and office gatherings
• Coordinate food deliveries and set up as needed
• Track food order details timing and special requests
• Communicate with internal teams to confirm headcount budget and timing

Supply and Inventory Management

• Order office supplies and maintain appropriate inventory levels
• Research products compare pricing and place orders with approved vendors
• Track deliveries and ensure supplies are received and put away promptly

Vendor Management

• Serve as a point of contact for office-related vendors and service providers
• Coordinate deliveries pickups and service visits
• Help maintain positive vendor relationships and resolve routine issues
• Track recurring office needs and communicate updates as needed

Mail and Administrative Support

• Collect sort and distribute incoming mail and packages
• Prepare outgoing mail and shipments
• Support basic administrative and clerical tasks such as filing scanning scheduling support and document organization
• Assist with other general office duties to ensure smooth daily operations

This is an on-site role based out of our Chicago office three days a week Tuesday Wednesday and Thursday. There will be times (company events etc.) that call for additional hours and we ask that youre able to accommodate that when needed.

• 1 years of experience in office administration workplace support reception hospitality or a related role preferred
• Strong organizational and time management skills
• Ability to manage multiple tasks and shifting priorities with urgency
• Strong communication and customer service skills
• Detail-oriented and dependable with a proactive approach to problem-solving
• Comfortable working independently and taking initiative
• Proficiency with basic office technology and common workplace tools

• Hourly Rate: $18$22

This role is non-exempt and eligible for overtime pay in accordance with applicable wage and hour laws.

Candidates must possess valid authorization for United States employment; we cannot offer Visa sponsorship at this time. We do not accept inquiries from agencies or third-party recruiters.

Hireology is an equal opportunity employer dedicated to building an inclusive environment for all employees. We prohibit discrimination based on race color religion creed sex sexual orientation gender identity national origin age genetic information marital status disability protected veteran status or any other legally protected category. Hiring decisions are made according to business necessity role requirements and personal qualifications ensuring Hireologists succeed through merit experience and performance.