Office Clerk

Position Title: Office Clerk
Schedule: Monday-Friday 8:00 AM-4:30 PM
Classification: Full-Time Hourly Non-Exempt
Reports To: Director of Operations
Location: 6606 Stadium Dr Kansas City MO 64129

The Office Clerk provides vital administrative and operational support to ensure the office and facility operate efficiently professionally and in an organized manner. This role is responsible for managing incoming communications maintaining records and filing systems supporting departmental meetings coordinating office and facility supplies processing documentation and assisting with daily office operations.

The ideal candidate is highly organized detail-oriented dependable and capable of managing multiple priorities in a fast-paced environment while maintaining a professional and positive attitude.

• Professionally answer and route incoming telephone calls take messages and assist callers as needed.
• Scan file and maintain records including completed orders check-out sheets invoices bills and related documentation.
• Attend departmental meetings and prepare accurate meeting notes and summaries.
• Process incoming and outgoing mail and deliveries.
• Maintain clean organized and professional office areas between scheduled cleaning services.
• Monitor and replenish office breakroom restroom and facility supplies.
• Coordinate and order meals for monthly meetings and company events as requested.
• Water and maintain office plants.
• Support the Logistics department by assisting with vehicle check-in/check-out procedures and moving vehicles as needed.
• Maintain a valid drivers license and a safe driving record.
• Provide administrative support and assist management with special projects and additional duties as assigned.

The physical demands described below are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these functions.

• Regularly sit stand walk talk hear reach and use hands for handling operating office equipment and completing administrative tasks.
• Frequently move throughout the office and facility as needed.
• Regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.
• Possess sufficient vision to safely operate company vehicles.
• Possess sufficient hearing and verbal communication abilities to effectively communicate in person and by telephone.

• Previous experience in an office clerk receptionist administrative assistant or similar support role.
• Strong organizational and time-management skills.
• Ability to take accurate and detailed meeting notes.
• Proficiency with Microsoft Office Google Workspace scanning printing and general office technology.
• Self-motivated with the ability to work independently and prioritize tasks effectively.

To perform this position successfully an individual must be able to satisfactorily perform each essential duty. The requirements below are representative of the knowledge skills and abilities needed for success in this role.

• Commitment to safe work practices and company policies.
• Ability to work independently with minimal supervision.
• Strong attention to detail and accuracy.
• Excellent organizational and administrative skills.
• Professional verbal written and interpersonal communication skills.
• Ability to answer prioritize and manage multiple requests efficiently.
• Ability to safely maneuver and park vehicles in confined spaces.
• Ability to build positive working relationships with coworkers across departments.
• Commitment to supporting and promoting AFIs values culture and mission.

• High School Diploma GED or equivalent required.

• Ability to read understand and interpret standard business documents and procedures.
• Ability to prepare clear notes records and routine reports.
• Ability to communicate effectively with employees vendors and visitors.

• Basic mathematical skills including addition subtraction multiplication division fractions and decimals.

• Ability to solve practical problems and exercise sound judgment in day-to-day situations.
• Ability to understand and follow written verbal diagrammatic and schedule-based instructions.

Working Conditions

The work environment described below is representative of the conditions an employee may encounter while performing the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these functions.

• Work is primarily performed in an office environment.
• Occasional work may be performed in shop warehouse or outdoor areas.
• Moderate noise levels are typical with occasional exposure to higher noise levels in the shop environment.
• Frequent interaction with visitors vendors and employees near the facility entrance.
• Occasional exposure to outdoor weather conditions while performing duties outside of the office.

Benefits:

• • Health Dental and Vision Insurance
  • $20000 in company-paid life insurance
  • 401k with company match
  • Paid Personal Days
  • Paid Vacation Days
  • Paid Holidays
  • Paid Volunteer Day
  • New and Used Car Discounts
  • RV Discounts for renting and buying
  • Discounts on Products and Services