Office AssistantRegistrar, St. John, Seattle

TITLE: Office Assistant/ Registrar

JOB FUNCTION: The School Receptionist reports directly to the Principal. The role provides services in support of the school mission. The part-time position performs a wide variety of clerical and secretarial duties to organize coordinate assist and support the administration students and parents at the school. The front of house position assures a hospitable and welcoming presence to the public and entire school community.

DUTIES AND RESPONSIBILITIES:
Organize coordinate and schedule a variety of office activities to assist the Administration team with tasks prepare and accurately maintain a variety of reports records and files relating to students operations and activities.
Provide information concerning school policies procedures actions activities and schedules as appropriate; and maintain the school calendar.
Perform public relations and communication services for the Administration
Maintain SIS (student information system) including enrollment/parent/student information health records and school scheduling structure

KNOWLEDGE OF:
Modern office practices procedures and equipment including hardware/software
PowerSchool Microsoft products MailChimp
Organization and tracking of all permanent student records/files
Strong oral and written communication skills ability to compose correspondence independently
Strong Interpersonal skills including patience with young children support of staff and parents

ABILITY TO:
Maintain good public relations with students parents staff and the public
Provide clerical assistance as requested by Principal and perform other duties as assigned.
Complete Daily student attendance tracking including contacting parents by phone to confirm attendance or absence tardy etc.
Register release or transfer student records; complete and maintain enrollment information.
Answer telephone and route calls provide general information to vendors/public calling the school
Work confidentially with discretion of student and staff information
Complete tasks with many interruptions and work independently and collaboratively
Meet schedules and timelines and be present in the school office both before and after school hours.
Assist students when ill and injuredï½maintain current CPR and First Aid certification and training. Dispense medication as needed
Open distribute and organize incoming mail/email and ensure outgoing mail
Organize track all permanent student record cards/files/test results.
Register release or transfer student records
Complete and maintain enrollment information through student information system
Organize classes sections schedules in student information system
Maintain accurate parent/student database in student information system
Prepare and assist school Nurse with preparation of health alerts reports to Washington State.
Maintain records of student medication
Prepare Health Alert for staff

PHYSICAL DEMANDS:
Work is performed while standing sitting or walking
Requires the ability to lift carry push or pull light weights up to 30 pounds
Please keep in mind that the above job description is meant to be a guideline and does not list in detail all of the job responsibilities of an Assistant.

Salary: Any offered salary is determined based on internal equity internal salary ranges market data applicants skills and prior relevant experience degrees and certifications.
Hourly Range: $30.27-$34.02
Hours: Wednesday-Friday (7:30am-3:30pm)
Academic Calendar with additional weeks in June and August for school closure and opening

Benefits: Eligible if 30hours a week A comprehensive package of benefits is offered including two medical plan options dental vision life accidental death and disability long term disability pension 403(b) HSA FSA and generous sick leave vacation and holidays.
Paid Holidays: Eligible if 20 hours a week

To apply interested applicants should complete the application in Frontline AND submit a cover letter and resume to:

Abby Mansfield