Office Assistant Lead Spokane Gang Unit

As the designated lead you will instruct and review the work of the Office Assistant 3s (OA3s) while also providing direct complex secretarial services and assistance to the Community Corrections Supervisor (CCS) and Community Corrections Officers (CCOs).

• Using specialized knowledge technical skill and independent judgement to review various court orders and enter and retrieve data from the Offender Management Network Information (OMNI) system.
• File management including file setup and closing and archiving files.
• Maintain a log of weekly caseloads and keeping it current.
• Serve as the receptionist to greet and confer with supervised individuals (S/Is) and the public by answering questions and/or directing them to the supervising CCO.
• Answer a multi-line telephone system.
• Back-up support and other duties as assigned.

Required Qualifications

• High school diploma or equivalent.
• Two years of clerical experience that required keyboarding or typing.

• Maintain regular and reliable attendance.
• Must respect and maintain confidentiality.
• Basic level of proficiency and knowledge in Microsoft Office to include Outlook Word and Excel.
• Ability to assist individuals with various criminal backgrounds.
• Ability to navigate internal databases.
• Ability to proofread written material identify and correct errors in sentence structure grammar and punctuation.
• Ability to communicate effectively and clearly to staff supervise individuals public and stakeholders.

• Prior experience working in an office setting.
• Experience working with database systems.
• Experience using Microsoft Office programs (Word Excel Outlook etc.).

Vision: Working together for safer communities.
Mission: Improving public safety by positively changing lives.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

For more information about our agency visit ourMission & Vision.

The WA State Department of Corrections (DOC) is an equal opportunity employerand does not discriminate on the basis of race creed color national origin sex marital status sexual orientation gender identity gender expression age honorably discharged veteran veteran status genetic information or the presence of any sensory mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• This recruitment may be used to fill more than one position.If this position is represented by the Washington Federation of State Employees (WFSE)this recruitment may be used to fill additional positions up to sixty days after all listed positions have been filled.
• References:A minimum of three professional references with a valid email and phone number for each is required. Although current and recent supervisors are preferred a professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance technical skills and job competencies. If you do not have any or sufficient professional references include non-related professionals such as educators or other professional associates. If you are entering your references in the online application (preferred)complete the following fields:
  • First and Last name
  • Title (include their relationship to you for example: Field Administrator former supervisor)
  • Phone
  • Email
  • Address Line 1 (list the name of the references organization)
• Salaryis based on skills and abilities that apply to the primary functions of the role and/or years of experience and is decided at the time a final offer of employment is made. The salary range listed in the job posting includes steps A-M. Within a permanent salary range step M is a longevity step it is typically gained six years after being assigned to step L.
• Work with or near incarcerated or supervised individuals:This position may work directly with or near incarcerated or supervised individuals in a potentially hazardous setting. Take this into account before applying.
• Background and criminal record history checkswill be conducted prior to employment. Information gathered may not preclude employment but it will be considered in determining your suitability for the position.
• Pre-employment drug test:A drug test may be administered as part of the pre-employment process. Applicants who test positive for a controlled substance may be disqualified from consideration.
• Oleoresin Capsicum(OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure you could expect in this position.
• Verification Form I-9:The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of Form I-9s list of acceptable documents. Note: DOC does not use E-Verify. We are not able to partake in STEM Optional Practice Training (OPT).
• Foreign equivalent degrees: If your degree was awarded outside the United States you may be required to provide a credential evaluation report if your education is used to meet the minimum requirements. Request a report from and .
• Represented position:This position is represented by the Washington Federation of State Employees (WFSE).

• Fourteen to twenty-five paid vacation days per year (depending on years of service and in accordance with the collective bargaining agreement (CBA) if a represented position)
• Eight hours of paid sick leave per month
• Twelve paid holidays per year (includes one personal holiday)
• One personal leave day per year (in accordance with the CBA)
• Flexible Spending Account (FSA)
• Dependent Care Assistance Program (DCAP)
• Deferred CompensationProgram (DCP)
• And more! Visit ourbenefits page for more information.

• PERS:State employees are members of the Washington Public Employees Retirement System (PERS). New employees have the option of two employer-contributed retirement programs within PERS. For additional information refer to theDepartment of Retirement Systems or call .
• PSERS:Many positions within DOC are covered by the Public Safety Employees Retirement System (PSERS). If someone moves from a PERS-eligible position to a PSERS-eligible position they will retire under two different systems/plans. Contact DRS for more information.