Office Assistant, IN

Title: Office Assistant IN

Status: Full-time

Hours: 40/week Monday - Friday 9am-6pm

Location: Bloomington IN

Reports to: HR Operations Manager with a dotted line report to (2) of Secretlys Partners.

Company Summary: SG Services Inc. provides accounting services legal services IT support tech support and human resource & office support to the Secretly affiliated companies. These companies include Secretly Group Secretly Distribution All Flowers Group Merge Records and The Numero Group.

Position Summary:
This is an entry level position providing support as an administrative assistant and office manager to two of Secretlys managing partners in the Bloomington office and is in person during our office hours from Monday Friday from 9:00am through 6:00pm each day. This position offers a unique opportunity for a newcomer to the music industry to gain experience and an understanding of both the record label and distribution operations. This position requires strong computer skills flexibility excellent interpersonal skills and the ability to work with all levels of internal management and staff as well as outside clients. The ideal candidate will undertake a wide variety of tasks and responsibilities including but not limited to those outlined below.

Responsibilities:

• Manage (2) Partners and other executive schedules appointments and travel arrangements
• Collaborate with the HR Operations Manager on daily office operations and initiativesfocusing on enhancing the employee experience
• Perform day-to-day project-oriented and administrative tasks for multiple departments
• Monitor screen respond to and distribute incoming communications which include emailcommunications mail and packages.
• Weekly meetings with HR Operations Manager to discuss ongoing projects and tasks
• Liaise with internal staff at all levels
• Arrange and coordinate meetings
• Record transcribe and distribute minutes of meetings
• Greet scheduled and unscheduled visitors to the office
• Plan and organize virtual and in-person events
• Maintain an optimal workplace environment for employees including office maintenancesupply ordering and coordinating repairs
• Undertake special projects as needed

The Ideal Candidate Demonstrates:

• Enthusiasm for supporting office operations with highly attuned organizational andplanning skills
• Must be able to multi-task focusing on several different projects in a fast-pacedenvironment
• Excellent communication and interpersonal skills
• Information gathering and monitoring skills with strong attention to detail and commitmentto accuracy
• Problem analysis decision-making ability and problem-solving skills
• Team oriented mindset
• Adaptability and an eye for streamlining internal processes
• Discretion with confidential information
• Experience with Outlook Microsoft 365 Google Docs/Sheets and Slack

SG Services Inc. Benefits

• Paid holidays including end of the year closure
• Paid Time Off policy which includes a separate Sick Days bank
• 401K with corporate matching
• 12 weeks for parental leave after birth or adoption paid at 100% of salary
• Commuter Benefit
• Volunteer Hours Matching Policy
• Employee Assistance Program
• Health insurance covered at 100% for employee-only medical premiums
• Dental & Vision insurance

Salary: $19.23/hr

All qualified applicants will receive consideration for employment without regard to disability protected veteran status age race creed color religion sex marital status affectional or sexual orientation gender identity or expression ancestry nationality or national origin.

Required Experience:

Junior IC