Office Assistant II Secondary

Office Assistant II - Secondary
Non-contract no benefits

Hourly rate: $16.62
Starting date: 8/19/26

Contact Information:

• Name: Kurt Wollenzien
• Phone:
• Email:

The job of Office Assistant 2 is done for the purpose/s of providing clerical and technical administrative support to school site personnel; establishing and maintaining records; compiling and distributing materials and reports; communicating information to and responding to inquiries from a variety of internal and external addition this position will advise students in college and scholarship opportunities through our Counseling Department in preparing students for postsecondary success. This individual will work closely with counselors students families colleges and community partners to increase awareness of college career and scholarship opportunities. Plan and coordinate Senior Awards Night College Day.

Essential Functions

• Administers first aid and prescription medications to students (under the direction of a health care professional) for the purpose of meeting immediate health care needs within established guidelines.
• Assists with processing of documents forms mailings and materials (e.g. attendance enrollments etc.) for the purpose of disseminating information to appropriate parties.
• Assists in developing master schedules for the purpose of ensuring student course and class size requirements are accurate.
• Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
• Collects payments for a variety of events (e.g. fines fees and fund raisers etc.) for the purpose of completing transactions and/or securing funds.
• Coordinates assigned projects and/or activities (e.g. proper distribution of materials to a variety of departments arrangements for conferences meetings travel requirements personnel to proctor all exit assessments etc.) for the purpose of completing activities and/or delivering services in a timely manner.
• Distributes materials (e.g. mail checks supplies messages etc.) for the purpose of ensuring delivery to addressee.
• Implements site processes and projects (e.g. discipline issues; subject area assignments;safe space for student; bus coordination; substitute teachers; college and career procedures; site projects etc.) for the purpose of ensuring the implementation of site activities and processes; and providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains a variety of manual and electronic documents files and records (e.g. System 400 and Power School student transcripts purchase orders advisory lists work orders time sheets expense reimbursement requests etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains inventory of supplies and materials (e.g. forms office supplies etc.) for the purpose of ensuring items availability.
• Monitors students referred for illness or disciplinary action (e.g. observing student behavior; collaborating with counselor etc.) for the purpose of ensuring student welfare and maintaining a secure office environment.
• Prepares a variety of correspondence reports and other materials (e.g. special recognition awards report cards class schedules letters memorandums minutes charts periodic and ad-hoc reports etc.) for the purpose of documenting activities providing written reference and/or conveying information.
• Processes a variety of documents and materials (e.g. schedule/class changes student registrations time sheets work orders requisitions travel reimbursements etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
• Researches assigned topics (e.g. student record discrepancies current practices policies education codes etc.) for the purpose of providing information for addressing department operations and ensuring accuracy of information.
• Responds to inquiries from a variety of internal and external parties (e.g. parents district staff other schools government agencies general public students etc.) for the purpose of providing information facilitating communication among parties and/or providing direction.
• Reviews release of students to authorized parent and/or guardian for the purpose of ensuring safety of students upon release of student activities.
• Schedules activities (e.g. appointments for counselors and administrators meetings travel reservations/accommodations facility usage etc.) for the purpose of making necessary arrangements for assigned administrator.
• Verifies student related data (e.g. grades information course-work etc.) for the purpose of ensuring the accuracy of student records.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Requirements:

• age 16
• High school diploma or equivalent.
• Job-related experience is desired.