Office Assistant HR & Business

Position Overview:

The Office Assistant provides clerical and administrative support to both the Business Office and the Human Resources Office. This position handles accurate data entry records and file management and confidential personnel information and helps keep both offices organized and operating efficiently. The person in this role serves staff families and community members with professionalism respect and cultural awareness and supports our mission of educating Navajo students.

Essential Duties & Responsibilities:

Business Office Support

• Enter and verify financial data (invoice verification purchase requisitions receipts deposits and timesheets) in the schools accounting or financial system.
• Assist with accounts payable and payroll preparation tasks as directed.
• Sort process and distribute incoming mail and correspondence.
• Maintain organized filing systems for financial records contracts and grant documentation in accordance with audit and retention requirements.
• Assist with preparing routine reports spreadsheets and basic correspondence.
• Assist with inventory tracking and office supply ordering.

Human Resources Support

• Assist with the hiring process including posting vacancies tracking applications scheduling interviews and preparing new-hire packets.
• Enter and update basic employee information and records in the HR/payroll system.
• Maintain personnel files (electronic and paper) with accuracy and strict confidentiality.
• Track certifications licenses background checks fingerprinting TB tests and other required documentation and flag upcoming expirations.
• Assist with benefits enrollment paperwork leave requests and employee status changes.
• Prepare and send routine HR communications forms and notices.

Office Management & Coordination

• Manage incoming and outgoing communications including phone calls emails and correspondence.
• Support administrative workflows by organizing records maintaining filing systems and assisting with reports and presentations.
• Coordinate with administrative staff and departments to support organizational efficiency and information flow.
• Assist with special projects audits accreditation support or compliance documentation as assigned.
• Perform other duties as assigned to support SASIs administrative operation needs.

Confidentiality Requirement

This position has regular access to sensitive employee payroll and financial information. The employee must maintain strict confidentiality at all times follow school policies and applicable law on records privacy and never disclose personnel or financial information to unauthorized persons. Breach of confidentiality may result in disciplinary action up to and including termination.

Performance Evaluation:

• Performance of this job will be evaluated in accordance with provisions in the Governing School Board approved SASI policies and procedures.

Qualifications & Experience:

Minimum Qualifications

• High school diploma or GED; Associates Degree
• Associates degree or 2-3 years of clerical administrative or office experience (or equivalent combination of education and experience)
• Proficiency with Microsoft Office (Word Excel Outlook) or Google Workspace
• Strong data entry skills with attention to detail and accuracy
• Ability to organize prioritize and manage multiple tasks with changing deadlines
• Good written and verbal communication skills
• Demonstrated ability to handle confidential information with discretion
• Ability to pass a background check and fingerprinting as required for employment in a school setting

Preferred Qualifications

• Experience in a school tribal government or nonprofit office
• Knowledge of the Navajo language and/or familiarity with Diné culture values and the local community
• Familiarity with tribal federal or grant-funded program record-keeping

Knowledge Skills and Abilities

• Professionalism integrity and sound judgment
• Ability to work respectfully and effectively with staff students families and community members
• Reliable punctual and able to work both independently and as part of a team
• Willingness to learn new systems and procedures

Other Requirements

• Must pass a background investigation and fingerprint clearance under federal state and local standards.
• Possess a valid drivers license and willingness to travel as required.
• Possess or able to obtain a valid First Aid & CPR certification for adults and a Navajo Nation Food Handlers Permit.

Required Experience:

Junior IC