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Office AdministratorFacility Mgt & Services

Abacus

Job Location:

Minnetonka, MN - USA

Monthly Salary: Not provided by the employer

Posted: 24 October 2026 (2 days ago)

Application Deadline: 21 January 2027

Vacancies: 1 Vacancy

Job Summary

Summary Information

Request Type:	Direct Entry
Geography:	United States
Labor Category:	Contingent
Procurement Type:	Contingent Labor
Physical Work Location:	CINCINNATI SERVICE CENTER
Tax Work Location:	CINCINNATI SERVICE CENTER
Status:	Open
Submitted:	9/29/2026 6:11:30 PM
Has Assignments:	No

Request Information

Request:	Office/Administration - Office Administrator/Facility Mgt & Services
Qty:	1
Candidate Submission Limit Per Supplier:	3
Candidate Submission Limit Per Request:	25
Desired Start Date:	10/26/2026
Duration:	3 Months
Hrs/Wk:	40.00
MSP Owner:
Estimated Expense:

General Information

Job Description:

ACTUAL JOB TITLE - Office Administrator/Facility Mgt & Services
Payment terms: Net 90 days (paid when paid)
OIG/GSA and Background Screenings required
100% onsite
Location:
EssilorLuxottica Walman Optical
5929 Baker Road Suite 475
Minnetonka MN 55345

Cost Center: E774O216WA

GENERAL FUNCTION
Organizes coordinates and implements office processes and procedures in order to ensure organizational effectiveness and efficiency. Supports print device and mail services office and supply inventory mgt conference room/AV support and general office admin support. Energetic experienced professional who is able to wear multiple hats. Needs experience in handling a wide range of administrative and executive support-related tasks and is able to work independently. Well-organized flexible and enjoys the administrative challenges of supporting an office of diverse employees.

MAJOR DUTIES AND RESPONSIBILITIES

PRINT DEVICE & MAIL/SHIPPING & RECEIVING SERVICES
Print Device
Deliver paper for office equipment such as printers copiers and fax machines
First responder for a print device issues
Ensure proper maintenance and usage of all equipment and supplies.
Mail/Shipping & Receiving
Verify sign and record all incoming/outgoing Accountable Mail i.e. FedEx DHL UPS Express Registered Certified Insured and Custom Design Mail.
Deliver and obtain signature for all Accountable Mail pieces
Handle rush pick-up/delivery requests for internal and outgoing correspondence (Business use only)
Maintain and provide specialized mailing forms or direct employees to location online i.e. Express Registered Certified and Insured
Daily interaction with other vendors to ensure that procedures and work standards relating to Mail Center operations are maintained (ex. FedEx DHL US Government Client UPS Couriers Neopost Staples Iron Mountain).
Provide vendors with updated address to improve accuracy of incoming mailings

CONFERENCE ROOM SUPPORT

Coordinate with IT to ensure proper maintenance and usage of all equipment and supplies
- Coordinate with executive staff/HR to close conference rooms for executive use when needed

OFFICE & FOOD SUPPLY MANAGEMENT
Establish and maintain par levels for all required basic office supplies throughout the building
- Manage plant and food vendors
Manage supply storage areas for distribution among all floors.
Maintain clean and organized Supply stops and Storage areas where applicable (Copier/Kitchenette Room)
Responsible for the acquisition of conference room supplies (pens notepads flip chart pads and pens dry erasers etc.).
Work with janitorial staff to maintain cleanorganize and re-fill coffee and water machines on all floors.
Maintain par levels for all required coffee and water supplies throughout the building

OFFICE SUPPORT SERVICES
Assist with special projects as needed e.g. employee restacks desk moves
Preparing business correspondence agendas and presentations typically using Microsoft Office (Word Excel PowerPoint Access Outlook)
Scheduling and coordinating large meetings events and other similar activities
Coordination of executive approvals planning space set-up build-out/install building/other group communications deliveries and vendors Assisting employees on approved building vendor lists (catering for meetings AV setup photographers decorators etc)
Oversee daily attendance and help employees with desk reservations

OFFICE MAINTENANCE SERVICES
Onsite coordination for Maintenance vendors (Janitorial HVAC Fire Inspections Pest Control etc.)

GENERAL / COMMUNICATION
Identify evaluate research and recommend solutions to office services related issues and problems.
Coordinating between departments and operating units in resolving day-to-day administrative and operational problems
Assisting with all aspects of administrative management directory maintenance logistics equipment and storage
Actively participate in Emergency Fire Warden Safety program for campus locations.

BASIC QUALIFICATIONS
Bachelors Degree from accredited institution
Minimum 3-5 years of administrative experience
Skills
Exceptional customer service skills
Excellent interpersonal and communication skills (written and verbal)
Ability to handle multiple tasks projects with competing priorities and tight deadlines (Priortizing tasks based on importance and urgency)
Strong organizational skills
Acute attention to detail
Strong adaptability flexibility and resourcefulness while maintaining a professional attitude
Must be a team player
Proficient in Microsoft Office (Word Powerpoint Excel)
Tech Savvy
Must be able to lift 50 pounds

PREFERRED QUALIFICATIONS

Comments for Suppliers:

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Required Experience:

Unclear Seniority

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About Company

Abacus

Abacus Insights simplifies healthcare data with best-in-class data management solutions that improve data quality and drive valuable insights. We provide our customers with an intelligent platform that unlocks the value of data and removes the burden of maintaining legacy data managem ... View more

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