Office Administrator Project Support

Description:
Structural Integrity Associates (SI) is seeking a highly organized and detail-oriented Office Administrator / Project Support professional to support our Centennial Colorado office. This position plays a critical role in maintaining daily office operations while providing administrative and project support to technical and business teams.

The successful candidate will be a proactive self-starter who thrives in a fast-paced environment manages multiple priorities effectively and enjoys supporting a variety of business functions. Responsibilities include office administration meeting coordination facilities support project setup and maintenance proposal support document management purchasing and project closeout activities.

Primary Responsibilities:

Office Administration

• Serve as the primary point of contact for visitors clients vendors and employees.

• Answer and direct incoming telephone calls and inquiries.

• Receive sort distribute and process incoming and outgoing mail and deliveries.

• Maintain office supply inventory and coordinate purchasing of office supplies and equipment.

• Coordinate office maintenance requests repairs and vendor services.

• Support office space planning workstation setup and onboarding logistics for new hires employee transfers and visitors.

• Maintain organized office files records and administrative documentation.

• Perform general administrative tasks including scanning copying filing printing and document preparation.

Meeting and Event Coordination

• Coordinate onsite and offsite meetings training sessions and company events.

• Reserve meeting rooms and arrange catering audiovisual equipment and meeting materials.

• Prepare and distribute meeting communications agendas and logistics information.

• Assist with visitor accommodation and meeting support as needed.

Project and Proposal Support

• Create and maintain opportunities quotes and projects within company systems.

• Support proposal development through document preparation formatting assembly and quality review.

• Assist technical staff with formatting reports calculations presentations and client deliverables.

• Maintain project documentation and records in accordance with company procedures.

• Support project managers with project setup tracking and administrative activities.

• Coordinate project closeout activities and ensure accurate record retention.

• Assist with document management filing and records administration using company systems.

Purchasing and Shipping Support

• Process purchase requisitions and purchase orders ensuring proper documentation and approvals.

• Coordinate receipt and reconciliation of purchased items.

• Support shipping and receiving activities for office field and client operations.

• Track shipments and coordinate deliveries as required.

Finance Support

• Partner with the Finance Department to ensure vendor invoices purchase orders and related documentation are accurately processed approved reconciled and maintained in accordance with company procedures.

Skills & Qualifications:

Required Qualifications

• High school diploma or equivalent required; associate or bachelors degree preferred.

• Minimum 3 years of administrative office management project coordination or related experience.

• Proficiency with Microsoft Office Suite (Word Excel PowerPoint Outlook and Teams).

• Strong document formatting data entry and records management skills.

• Excellent verbal written and interpersonal communication skills.

• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.

• Exceptional attention to detail and commitment to accuracy.

• Ability to exercise discretion and maintain confidentiality.

• Ability to work independently with minimal supervision while contributing effectively within a team environment.

• Professional positive and customer-service-oriented attitude.

Preferred Qualifications

• Experience supporting engineering consulting construction or professional services organizations.

• Experience with proposal preparation and technical document formatting.

• Experience with NetSuite DocuWare or other ERP/document management systems.

• Experience supporting project management functions and project lifecycle administration.

Physical Requirements

The duties of this position require:

• Sitting and standing for extended periods.

• Bending crouching and reaching high and low places.

• Lifting and carrying materials and packages weighing up to 15 pounds.

• Frequent movement throughout the office to support daily operations.

Pay Range:

The expected salary range for this role in Denver CO is $27.00 to 33.80 hourly. Exact pay will be commensurate with experience and qualifications.

Application Deadline:

This position will remain open until filled. Applications will be reviewed on a continuous basis. To ensure full consideration applicants are encouraged to submit their applications at the earliest opportunity.

Export Control Notice:

Certain positions at SIA may require access to information and technology which is subject to Export Administration Regulations 15 CFR 730-774 including those of the US Department of Energy (DOE) in 10 CFR 810 and Nuclear Regulatory Commission (NRC) 10 CFR Part 110. Hiring decisions for such positions must comply with these regulations and may result in SIA limiting its consideration of foreign nationals who are citizens of countries that are not on the DOEs Generally Authorized Destinations List: Us:
SIA is an engineering consulting firm serving various industries including Nuclear Power Energy Services Pipeline Integrity and Critical a team of internationally recognized experts in a culture based on knowledge excellence and respect for one another. Our employees are members of a distinct community of internationally respected professionals committed to quality engineering innovation and a shared goal of building a safer world.

Why Work at SIA

SIA offers a competitive salary and performance-based bonus program. Our retirement benefits include a Traditional 401k Roth 401k and an employer match. To help employees maintain a work-life balance SIA also offers various paid time off including vacation floating holidays sick time and parental leave.

Our employees also enjoy a comprehensive benefits program that includes the following:

• Medical dental and vision insurance

• Life Insurance and AD&D

• Short-term and long-term disability

• Health Savings Account with employer contribution

• Flexible Spending Account for health care and dependent care

• ID theft protection and credit monitoring

Structural Integrity Associates Inc. is an equal opportunity employer.

SIA does not welcome third-party recruiters employment agencies headhunters etc. Please do not reach out to SIA employees requesting a call sit down meeting or email response.

Candidate information may be verified during the hiring process. Inaccurate deceptive or mass-generated applications may be disqualified from consideration.