Office Administrator

OFFICE ADMINISTRATOR

Full-Time Fairview OR

Iron Horse LLC

ABOUT US

Iron Horse LLC is a growing woman-owned pipeline rehabilitation company based in Fairview OR. With a team of 40 dedicated employees in Oregon and Arizona we deliver trenchless solutions to municipalities and contractors across the region. We take pride in our trade our people and the communities we serve.

THE ROLE

Were looking for a dependable and detail-oriented Office Administrator to be the operational backbone of our office. Youll keep our day-to-day running smoothly - from entering our Accounts Payable ensuring we are in compliance with all things DOT related tracking and costing our credit card usage in Quickbooks to supporting our field crews with various tasks. This is a vital role for a growing company and the right person will have real ownership impact and endless potential for growth! DOT experience would definitely give you an edge on other applicants.

WHAT YOULL DO

• Enter Accounts Payable as received and correspond with vendors
• Track monthly truck milage and complete monthly and quarterly reporting
• Distribute collect and enter monthly credit card statements
• Maintain and organize pre/post trip reports and grid logs
• Ensure DOT compliance and fleet maintenance
• Coordinate with field crews and project managers on scheduling and logistics
• Support HR functions including onboarding employee records and benefits administration
• Assist the owner with reporting correspondence and special projects as needed

WHAT WERE LOOKING FOR

• 25 years of experience in an office administrator office manager or similar role
• Proficiency in QuickBooks - this is a must-have
• Strong Microsoft Office skills (Word Excel Outlook)
• Excellent organizational skills and attention to detail
• Clear professional communication - both written and verbal
• Ability to juggle multiple priorities in a fast-paced environment
• Experience in construction utilities or the trades environment is a bonus but not required

COMPENSATION & BENEFITS

• Competitive salary commensurate with experience $22-32/hour
• Health dental vision and long term disability insurance
• Paid time off and holidays
• Stable full-time position with a company that values its team
• Supportive work environment with direct access to leadership

HOW TO APPLY

If youre a self-starter who thrives in a hands-on environment and takes pride in keeping things running like clockwork wed love to hear from you. Please send your resume and a brief cover letter to with the subject line Office Administrator Application.

Iron Horse LLC is an equal opportunity employer.

Required Experience:

Unclear Seniority