Office Administrator

Currently seeking anOfficeAdminto supportMauzy Cooling Heating Plumbing & Electricalin Escondido CA. You will be a critical team member and key partner between onsite operationsmanagementand employee services.

The OfficeAdminis responsible for ensuring the smooth operation of the office by managing administrative tasks onboarding new hires conducting orientation handling site-level payroll duties managing employee files as well as supporting the overall company initiatives through direct and indirect customer service and employee relations.

Duties/Responsibilities:

Onboarding and Orientation:

• Pair with the regional HRBP to coordinate andfacilitatethe onboarding process for new hires.

• Conduct orientation sessions to introduce new employees to company policies procedures and workplace culture.

• Ensure all necessary paperwork is completed and filed in compliance with state and federal regulations.

• Complete form I-9 documents and ADP system onboarding for new hires.

Payroll:

• Oversee site-level payroll activities including the calculation of commissions bonuses andpiecepay.

• Ensureaccurateandtimelypayroll processingin accordance withCalifornia wage and hour laws.

• Maintain payroll records and respond to payroll-related inquiries.

• Ensure final pay and separation compliance for all exiting employees through completion of offboarding checklist and coordinating with regional team members fortimelyandaccuratedistribution of separation paperwork and final pay.

Employee File Management:

• Maintain and update employee files ensuring confidentiality and compliance with legal requirements.

• Monitor and manage employee records including performance evaluations training records and disciplinary actions.

• Ensureall documentation is accurately filed and easily accessible for audits or reviews.

Compliance and Best Practices:

• Stay up to date with California labor laws and ensure all office practicescomply withstate and federal regulations.

• Implement and enforce company policies and procedures.

• Provide guidance and support to staff on compliance-related matters.

• Provide administrative & operational support to the departments as needed

Experience/Qualifications:

• Minimum of 3-5 years of experience in office management or a similar role

• Strong knowledge of California labor laws and payroll regulations.

• Excellent organizational and multitasking skills.

• Proficiencyin office software (e.g. MS Office Suite ADP payroll systems).

• Strong communicationand interpersonal skills.

• Ability to handle sensitive information with discretion andmaintainconfidentiality.

What We Offer:

• Industry Leading Benefits Package

• Medical Dental Vision

• Employee Discounts

• Career growth opportunity

• Paid Holidays PTO Sick Pay available based on position and

• 401(k) IRA

Pay Transparency:

The starting rate for this opportunity ranges from 20-24/hr. The actual base pay is dependent upon many factors such as training transferable skills work experience business needs and market demands. Other rewards may include incentive plan opportunities and annual bonus eligibility. We provide a variety of benefits to employees including health insurance coverage life and disability insurance a retirement savings plan paid holidays and paid time off (PTO). A candidates salary history will not be used in compensation decisions. Please note that the compensation information is a good faith estimate for this position. It assumes a rate based on location and experience.

PhysicalDemands:

• Stand/Sit:Mustbeableto remaininstationaryposition50%ofthetime.

• Mayberequiredtobendclimb (Stairs/Ladders)dorepetitivemotionkneelreach squat stand crawl walk and run

• Mayberequiredto drive andsitforlongperiodsof time

• Mustbeable tomaneuverupto 25 .

• Mayberequiredtoworkinoutdoorweather conditions.

We are an Equal Opportunity Employer. Weprovideequal employment opportunities to everyone regardless of their race ethnicity beliefs religion marital status gender gender identity citizenship status age veteran status or disability.