Office Administrative Assistant (Construction Document Control)

We are hiring an Office / Administrative Assistant to support an active energy construction project in Eagle Mountain Utah. The primary responsibility is collecting organizing and tracking inspection reports contractor test reports and mechanical completion handover documentation so the project team always has complete current and easy-to-find records. This is a hands-on detail-focused role for someone who is comfortable working from a construction site office and keeping a high volume of documents organized.

• Collect log and track inspection reports contractor test reports and mechanical completion and handover documentation

• Maintain records management systems and filing so corporate documents records and reports can be retrieved quickly

• Follow up with contractors and field staff on missing or incomplete documentation

• Prepare reports memos letters invoices and other project documents

• Open sort and distribute incoming correspondence including email and faxes and prepare responses to routine inquiries

• Order office supplies maintain the site office and perform basic bookkeeping tasks

• Handle information requests and act as the information and communication point of contact for the site office

• 2-4 years of administrative experience ideally on a construction site or industrial project

• Experience collecting tracking and maintaining reports and records

• Strong organization coordination and document management skills

• Proficiency in Microsoft Word Excel and PowerPoint

• Clear verbal and written communication customer service and interpersonal skills

• Ability to work independently manage your own time and handle multiple priorities

• Ability to keep information organized and confidential

• Comfortable working on site in a construction trailer and occasionally visiting the job site

• High school diploma or GED required

• Local candidates only; relocation assistance is not available

• Visa sponsorship is not available for this position