Multi-Discipline Assistant Project Manager

Job Summary

The Multi-Discipline Assistant Project Manager will support the successful planning and delivery of multi-discipline building design projects by assisting Project Managers with project coordination technical workflow and early project management responsibilities. This role helps organize project activities maintain documentation track schedules and budgets and facilitate communication among internal and external stakeholders. The Assistant Project Manager will increasingly contribute to scope schedule and proposal development gaining the experience necessary to independently manage work over time.

Duties and Responsibilities

Adopt a positive attitude of accountability by providing reliable constructible affordable and timely solutions (RCAT) supporting Providence being the Engineer of Choice

Assist Project Managers with project planning organization and scheduling including developing project schedules coordinating resources and verifying design concepts

Support setup and maintenance of project files and documentation (electronic and hard copy) ensuring compliance with company protocols

Help coordinate communication between internal design team members external consultants clients and vendors

Participate in project meetings; assist with scheduling preparing agendas and documenting meeting minutes; follow up on assigned tasks

Monitor project schedules track deadlines and deliverables and maintain project status logs checklists and calendars

Coordinate and assist with submittals RFIs transmittals document control and drawing distribution

Assist with preparation and formatting of proposals reports project deliverables and supportive documentation

Assist with project accounting activities including timesheet tracking expense reporting maintaining contracted fees in the accounting system and invoice preparation

Support Project Managers in reviewing and approving client invoicing and helping pursue outstanding accounts receivable per established protocols

Maintain project records including redlines markups and document versions to support internal quality control processes

Facilitate communication between project stakeholders responding to internal/external inquiries and escalating issues as appropriate

Assist PMs in preparing and implementing project budgets and organizing tasks according to project needs

Contribute to cost analysis and development of expected cost estimates for proposals

Help coordinate subcontractor and consultant efforts including contract routing purchase order terms and NDAs through internal channels

Assist with risk assessment by identifying project concerns and providing recommendations for mitigation

Support compliance with federal state local industry contractual and company regulations standards specifications and best practices

Participate in drawing reviews including preparing or organizing redline markups and coordinating with drafting teams

Maintain strong positive relationships with internal and external project stakeholders

Develop skills in client-facing communication to support growing project responsibilities

Assist with project staffing coordination and task delegation in collaboration with PMs

Help support colleague development through collaboration and knowledge-sharing

Participate in professional development activities when appropriate

Begin supporting business development efforts by assisting in proposal preparation and gaining exposure to securing work for future independent project management

Perform other related duties as assigned

Knowledge Experience and Skills

Associates degree or Bachelors degree in Architecture Engineering Construction or a closely related field is required

5 years of related engineering and/or building design experience

Foundational understanding of architecture engineering and/or construction terminology processes and project lifecycles

Strong organizational skills with attention to detail and the ability to maintain accurate project records

Strong written and verbal communication skills including ability to prepare meeting documentation

Ability to manage multiple tasks and priorities in a fast-paced deadline-driven environment

Self-motivated with a willingness to learn and take on new challenges

Team-oriented with strong interpersonal and customer service skills

Thorough understanding of or the ability to quickly learn about project requirements

Proficient with Microsoft Office Suite or similar software to maintain accurate project records