MGR, Academic Support Srvcs

MGR Academic Support Srvcs

Operations Management
Perform administrative and coordination tasks for the Finance Professional
Stay current on business affairs UF and college regulations regarding event planning risk mitigation and approved vendors.
Using a project management tool track the progress of program activities for the academic year.
Manage programs budget by tracking spending across accounts and submitting necessary paperwork forms and receipts to process payments and reimbursements.
Coordinate logistics and schedule for visiting industry professionals and firms. Register visitors and send out itineraries.
Work with the colleges Marketing and Communications Services Office to take professional pictures and videos at FPD events and prepare collateral highlighting the program.
In collaboration with Warrington Business Career Services become knowledgeable about scope of finance jobs learning their career paths and which firms offer summer and starting analyst roles while maintaining a database of current junior summer finance internship job opportunities intended to result in full-time placement offers
Build and manage a robust database of program contacts and help maintain the relationships

Industry Engagement
Work in conjunction with Finance Professional Development (FPD) Director staff and with Business Career Services and Warrington College Development and Alumni Affairs teams to:
Set up industry engagement and communicate with alumni and recruiters to expand networking opportunities in target finance areas.
Partner with Warrington Business Career Services to maintain personal relationships with the hiring firms staying in tune with their hiring needs and calendars helping identify ideal students
Attend FPD meetings events industry engagements and trips that are significant to building and maintaining hiring relationships
Promote participation in the FPD program and collaborate with college stakeholders as needed.

Event Planning / Marketing
Negotiate with appropriate vendors and reserve transportation flights and lodging for program events.
Process vendor payments and travel requests and reimbursements
Process necessary student waivers and volunteer forms for HR and pertinent information for every FPD leader and participant.
Order food and supplies for program events.
Manage event budgets.
Maintains develops and posts to all current and future FPD program social media platforms.
As students self-select specific industry roles and firms coordinate with FPD track leaders to determine an effective internship placement strategy for the student including relevant certifications student involvements and technical training.

Academic Support Services & Supervision
Development (FPD) program including student registration industry partners management and budgeting.
Ensure best practices in office systems files and record keeping.
Update student resources to Canvas and Microsoft Teams.
Perform and attend College and University meetings as needed.
Reserve rooms for meetings FPD sessions workshops panels and other events.
Process scholarships.
Supervise student staff
Other duties as assigned.

Bachelors degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

In order to be considered you must apply online upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.