Medical Support Assistant (Advanced)

This is an OPEN CONTINUOUS ANNOUNCEMENT and will remain open until September 29 2026. The initial cut-off date for referral of eligible applications will be September 17 2026. Eligible applications received after that date will be referred at regular intervals or as additional vacancies occur on an as-needed basis until positions are filled.

VA Careers - Medical Support Assistant: Rewards of a Allied Health Professional

The Medical works collaboratively in an interdisciplinary coordinated care delivery model (i.e. patient aligned care team or other specialty care setting where the patient aligned care team model is used such as oncology eye SCI Military Sexual Trauma etc.). Major duties include but are not limited to:

• Coordinates with the patient care team to review the clinic utilization by using various reports (e.g. Clinic Utilization Statistical Summary)
• Ensures that the clinic setup is closely monitored to effectively support the needs of the clinic and make any necessary adjustments
• Develops/maintains effective and efficient communication with the patient interdisciplinary team management team VA medical centers and other agencies;
• Participates in team huddles and team meetings to manage and plan patient care;
• Sets priorities and deadlines adjusting the flow and sequencing of the work to meet team and patient needs;
• Works with the team to reinforce the plan of care and self-help solutions and entering appropriate information into the electronic record;
• Monitors pre-appointment requirements to assure readiness for patient visit/procedure (e.g. X-ray lab work);
• Manages electronic wait list to verify and validate accuracy and resolve issues;
• Participates and provides input in problem solving on operational issues or procedures in team meetings performing administrative follow up actions;
• Participates in and independently following up on team huddles by sharing information and collaborating with the medical team to assure continuity of care;
• Evaluates patient information and clinic schedule lists to determine whether patient is vested;
• Educates providers about shared patients (those who receive their care at multiple VAs or those who have care in the community) and bringing to the attention of the provider.

• You must be a U.S. Citizen to apply for this job.
• Selective Service Registration is required for males born after 12/31/1959.
• Must be proficient in written and spoken English.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Complete all application requirements detailed in the Required Documents section of this announcement.

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements:

• Citizenship. Be a citizen of the United States (U.S.). Non-citizens may be appointed when it is not possible to recruit qualified citizens according to 38 U.S.C. 7407(a).
• Experience. No experience required.
• Education. High school diploma General Education Development equivalency certificate or proficiency certificate from a State or territorial-level Board or Department of Education.
• Licensure/Certification/Registration. None
• Foreign Education. To be creditable education completed outside the U.S. must be deemed at least equivalent to that gained in a conventional U.S. program by a private organization specializing in the interpretation of foreign educational credentials.
• Physical Requirements. See VA Directive and Handbook 5019 Employee Occupational Health Service for requirements.
• English Language Proficiency. Candidates must be proficient in spoken and written English in accordance with 38 U.S.C. 7403(f).

1. Advanced knowledge of the technical health care process (including but not limited to scheduling across interdisciplinary coordinated care delivery and/or care in the community models and patient health care portals) as it relates to access to care.
2. Advanced knowledge of policies and procedures associated with interdisciplinary coordinated care delivery and/or care in the community operational activities that affect patient flow and patient support care administrative functions to include but not limited to appointment cycles outside patient referrals follow-up care overbooking provider availability etc.
3. Advanced knowledge of medical terminology due to the technical nature of language utilized by clinicians.
4. Ability to collaborate and communicate with a wide range of medical clinicians across multiple disciplines (e.g. medical doctors nurse practitioners physician assistants psychologists psychiatrists social workers clinical pharmacists and nursing staff) to accomplish team goal setting to ensure medical care to patients is met.
5. Ability to independently set priorities and organize work to meet deadlines ensuring compliance with established processes policies and regulations.
6. Ability to communicate tactfully and effectively electronically by phone in person and in writing with internal and external customers. This may include preparing reports in various formats and presenting data to various organizational levels as well as resolving patient concerns.