Medical Supply Technician (Sterile Processing) Coordinator

Complete all application requirements detailed in the Required Documents section of this announcement.

Tulsa (James Mountain Inhofe VAMC) - Rewards of a Allied Health Professional

• Monitors quality assurance in cleaning/decontamination sterilization reprocessing and distribution of surgical instruments and medical equipment in four SPS work areas
• Ensures proper procedures are followed and items are safe for use
• Adheres to national sterile processing standards for cleaning and reprocessing of reusable medical devices (RMD)
• Coordinates structured training and ensures staff competency through reviews and demonstrations
• Coordinates with hospital departments (OR dental endoscopy ER clinics) to ensure compliance with directives
• Updates the Chief on patient safety alerts and issues with reusable medical devices
• Evaluates internal processes using fact-finding or investigative techniques
• Analyzes and evaluates facts to address unsatisfactory conditions or trends
• Applies methods to investigate and recommend corrective actions on quality problems
• Ensures appropriateness of work during quality reviews using SPS policies and infection control procedures
• Utilizes Microsoft Word Excel and other software programs
• Applies aseptic principles and techniques for sterilization including testing effectiveness
• Communicates directives rules and regulations in writing and orally
• Demonstrates the goals of Sterile Processing and effective tracking systems
• Provides excellent customer service to internal and external customers
• Develops and reviews policies and procedures impacting IMS; seeks approvals for SOP changes and recommends amendments as technology evolves
• Performs data entry for new instrument sets equipment and procedural trays
• Manages additions modifications and deletions to instrument set count sheet requests
• Assists in developing disaster plans and downtime procedures for IMS and sterilization equipment
• Runs administrative reports and provides them to the Chief and Assistant Chief SPS
• Manages user access levels for the system and adds new users
• Develops staff competencies in using the tracking system effectively
• Provides hardware/software support and manages department needs
• Collaborates with facility IT and Bioengineering for service-level troubleshooting
• Works with Censis Technologies to resolve system documentation issues
• Directs overall activities of Censitrac with the Assistant Chief and assists with orientation and training for new and ongoing changes
• Ensures compliance with professional standards (OSHA The Joint Commission CDC AAMI)
• Develops and manages staff in instrument marking and data entry
• Orients new employees and conducts in-services on instrumentation tracking
• Implements new functionality and resolves user questions on system processing
• Performs system file maintenance including digital images for instruments or sets
• Communicates openly with departments supervisors peers and staff
• Assists with the PI program related to IMS
• Troubleshoots system and accessory equipment issues and follows up with vendors for resolution
• Ensures compliance with reusable medical devices (RMD) standards

• You must be a U.S. Citizen to apply for this job.
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Selective Service Registration is required for males born after 12/31/1959.
• Must be proficient in written and spoken English.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Complete all application requirements detailed in the Required Documents section of this announcement.

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Complete all application requirements detailed in the Required Documents section of this announcement.

BASIC REQUIREMENTS.

• Citizenship. Citizen of the United States (Non-citizens may be appointed when it is not possible to recruit qualified citizens in accordance with VA Handbook 5005 Part II Chapter 3 Section A paragraph 3g.)
• Experience and/or Education
  • Experience. Six months of experience that demonstrates the applicants ability to perform the work or provides an understanding of the work; or
  • Education. One year above high school that included at least 6 semester hours in health care related courses such as sterile processing nursing assistant hospital corpsman and operating room and surgical technician courses or other courses related to the position; or
  • Experience/Education Combination. Equivalent combination of experience and education are qualifying for entry level for which both education and experience are acceptable.
• Certification. None.
• Grandfathering Provision. May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).
• Foreign Education. To be creditable education completed outside the U.S. must have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and such education must have been deemed at least equivalent to that gained in conventional U. S. programs.
• English Language Proficiency. MSTs must be proficient in spoken and written English in accordance with chapter 3 section A paragraph 3j this part.

• Experience. One year of experience equivalent to the next lower grade level (GS-6).
• Demonstrated Knowledge Skills and Abilities. In addition to the experience above the candidate must demonstrate the following KSAs:
  1. Practical knowledge of conventional fact-finding or investigative techniques in order to evaluate internal work processes.
  2. Skill to develop analyze and evaluate facts relative to unsatisfactory conditions or trends.
  3. Knowledge of and skill in applying various methods and techniques for investigating analyzing and recommending corrective action on complex quality problems.
  4. Knowledge of the SPS policies and procedural manuals infection control procedures and accrediting agencies and quality assurance guidelines to assure appropriateness of work during quality assurance reviews.
  5. Working knowledge of Microsoft Word Excel and other software programs.
  6. Thorough knowledge of aseptic principles and techniques which include sterilized operations sterilizer mediums and tests to determine the effectiveness of sterilization packaging storage and shelf life.
  7. Ability to communicate orally and in writing to ensure staff compliance with written directives rules and regulations.