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Medical Records Coordinator
Job Location:
Job Location:
Jacksonville, FL - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
29 September 2026 (3 days ago)
Posted:
Application Deadline:
27 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
BE A PART OF THE ACKERMAN ADVANTAGE!
Ackerman Cancer Center a leader in cancer treatment and the worlds first physician-owned proton therapy centerisseeking a dedicated and detailoriented Medical Records Coordinator to join our team. We are committed to delivering innovative patientcentered care while fostering a supportive workplace that promotes a positive worklife balance for our team members.
We offer a comprehensive benefits package including medical dental and vision coverage voluntary benefits a 401(k) retirement plan tuition reimbursement and generous paid time off (PTO).
Position Overview
Ackerman Cancer Center a leader in cancer treatment and the worlds first physician-owned proton therapy centerisseeking a dedicated and detailoriented Medical Records Coordinator to join our team. We are committed to delivering innovative patientcentered care while fostering a supportive workplace that promotes a positive worklife balance for our team members.
We offer a comprehensive benefits package including medical dental and vision coverage voluntary benefits a 401(k) retirement plan tuition reimbursement and generous paid time off (PTO).
Position Overview
The Medical Records Coordinator ensures the accurate timely and compliant management of patient medical records and supporting documentation. This role manages incoming and outgoing records coordinates record requests across departments supports clinical and billing workflows and ensures documentation is properly maintained within applicable systems. The Medical Records Coordinator works closely with clinical administrative and billing teams to maintain record integrity and support efficient patient care.
Key Responsibilities
Key Responsibilities
- Manage incoming and outgoing medical records ensuring requests and documentation are processed accurately and timely.
- Process medical risk assessment documentation and ensure associated records are appropriately maintained and routed.
- Maintain and update Excel authorization tracking sheets for clinical records needed by the Billing Team.
- Monitor and process medical records requests received through departmental email including requests from clinical administrative billing and other internal teams.
- Manage the front office mailbox ensuring incoming records correspondence and documentation are reviewed and routed appropriately.
- Process legal medical records requests in accordance with applicable privacy confidentiality and records-release requirements.
- Use PowerShare to access receive share and manage patient imaging and related records.
- Review and correct imaging documentation in MIMS including resolving record or imaging discrepancies as needed.
- Request medical records related to hospital admissions including submitting requests by email and following up to obtain necessary documentation.
- Track and update patient records within the electronic medical record (EMR) to maintain accurate and current documentation.
- Perform quality checks on medical records to identify missing incomplete duplicate or incorrectly filed documentation.
- Process requests for the release of medical records and maintain appropriate documentation and tracking of releases.
- File retain and archive medical records according to organizational policies and applicable requirements.
- Generate and maintain reports logs and tracking tools related to medical records activities and outstanding requests.
- Coordinate with all departments and teams to respond to medical records needs and resolve documentation issues.
- Identify opportunities to improve medical records workflows tracking processes and documentation efficiency.
- Provide administrative support to clinic staff for medical records imaging and related documentation needs.
Requirements
Required
- Associates or Bachelors Degree
- 1 years of experience managing medical records and PCP authorizations
- Strong attention to detail and organizational skills
- Excellent communication skills
- Professional friendly and confident interpersonal skills
- Proficiency in Microsoft Office (Excel Outlook Word) and standard office equipment
Preferred
- Prior experience in a medical office setting
- Experience working with Electronic Medical Records (EMRs)
- Experience obtaining PCP authorizations and managing medical records
- Familiarity with HIPAA compliance and records management best practices
Hours:
Monday Friday 8:00 AM 4:30 PM
Required Experience:
IC
About Company
Ackerman Cancer Center offers radiation oncology, proton therapy, diagnostics and cancer treatment in a private practice setting in Jacksonville, Florida.
