Medical Operations Coordinator

Job Description:

Job Purpose

The Medical Operations Coordinator the Coordinator will provide support for key operations initiatives and activities across Medical Affairs. This role will coordinate and administer key systems utilized by Medical such as Med Comm Veeva Vault and assist in coordination of investigator-initiated study program addition the Coordinator will provide administrative support to medical programs systems and applications as identified. This role will provide support and tracking for medical affairs activities related to medical advocacy and healthcare community engagements as needed.

Essential Job Functions

Coordination of Medical Affairs Systems and Related Procedures:

• Supports Medical Communications team with Medical Review Process (MedRP) and applications that support this activity (i.e. Veeva Vault) including data entry record keeping and supporting the workflow for review process for non-promotional medical materials.
• Supports publication management systems (i.e. Veeva) with data entry record maintenance and supports Pub Workflow for company-sponsored research and publications.
• Coordination of activities within Medical Operations.
• Support Investigator Initiated Study IIS program with data entry record keeping and reporting related to the IIS proposal/study lifecycle.
• Handles contracts invoicing and required reporting across Medical Affairs including a minimal amount of finance support.
• Coordinates meeting planning and other activities across the Medical Affairs team.
• Assists with business correspondence by drafting letters and documents department materials and reports.
• Assists with special projects as needed.

Skills and Qualifications

• Bachelors Degree or equivalent relevant healthcare /life sciences experience required
• Minimum of 1-2 years of relevant administrative experience preferably in the pharmaceutical or medical industry
• Strong skills and experience with Adobe and Microsoft Office Suite including Word Excel and Power Point
• Familiarity with Veeva Vault or similar systems preferred
• Familiarity with SharePoint or similar systems
• Strong communication and interpersonal abilities
• Ability to work independently and as part of a team
• Competencies: Project Coordination skills Verbal and Written Communication skills Interpersonal skills Time Management Attention to Detail Confidentiality Adaptability Organizational skills Cross-Functional Team Facilitation & Engagement

Working Conditions

• This is a hybrid role based in Xeris Chicago office and requires a minimum of three days per week in the office.
• Position may require periodic evening and weekend work as necessary to fulfill obligations. Infrequent overnight travel may occur.

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Theanticipatedbase salary range for this position is $52000 - $82500.

We are committed to offering competitive compensation. Starting pay is determined based on a variety of factors including the role job-related knowledge skills experience education internal equity market data and the location of the role where applicable.

Xeris Pharmaceuticals Inc. (the Company) is an equal opportunity employer and does not discriminate based on race color religion sex gender identity sexual orientation national origin age disability veteran status genetics or any other characteristic protected by law. All qualified candidates are given equal opportunity and the Companys employment selection decisions are based solely on job-related : This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as needed to meet the ongoing needs of the Company.

The level of the position will be determined based on the selected candidates qualifications and experience. Final determination of the actual base salary offered depends on several factors including but not limited to the candidates skills experience education location and business needs. Employees are eligible for equity or long-term incentive awards where applicable. Field Sales role employees are eligible for a quarterly commission structure. Non-Sales role employees are eligible for an annual bonus. The Company also offers a comprehensive benefits package that includes additional elements such as paid time off benefits various health vision and dental insurance options 401(k) retirement benefits and more for eligible employees. Details about these and other offerings will be provided at the time a conditional offer of employment is made. Candidates are always welcome to inquire about our compensation and benefits package during the interview hired as temporary employees interns and preceptors are not eligible for commissions bonuses and/or long-term incentive or equity awards. Eligibility for other benefits will be based on plan documents.

Accessibility & Reasonable Accommodations

If because of a medical condition or disability you require a reasonable accommodation or assistance to complete any part of the application process please send an e-mail to and identify the type of accommodation or assistance you are requesting. Please include the job requisition number in your message. Please note if your request is not for this stated purpose you will not receive a response to your email. Do not include any medical or health information in this email.

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