Mechanical Engineering Administrative Assistant

Mechanical Engineering Administrative Assistant

Rose-Hulman Institute of Technology has an opening in theDepartment of Mechanical Engineering as an Administrative Assistant. We havebeen ranked No. 1 among U.S. engineering colleges by the U.S. News & WorldReport Best Colleges Guide for the last 28 consecutive years.

This role serves as the primary administrative support forthe Department of Mechanical Engineering providing a wide range of clericaldepartmental and student support services. Responsibilities include answeringscreening and directing telephone calls and walk-in inquiries; greetingvisitors; and providing general information to students faculty staff andthe public. The Administrative Assistant prepares routine correspondencemaintains electronic filing systems and copies collates assembles anddistributes departmental Administrative Assistant is responsible for hiring student gradersand Teaching Assistants (TAs) reviewing and approving student workertimesheets tracking department spending coding departmental expenses andsubmitting monthly expense reports.

The Administrative Assistant also supports departmentalprograms projects and events by coordinating registrations schedulingpresenters arranging food and beverage services and preparing programmaterials. Other responsibilities include assisting with academiccoordination student registration processes textbook management and incidentreporting. The position is responsible for maintaining established records andfiling systems through regular data collection record maintenance and data entry.

In support of departmental operations the AdministrativeAssistant schedules appointments and meetings reserves meeting spacesmaintains electronic calendars and coordinates travel arrangements asrequested. This position requires strong organizational communication andcustomer service skills along with the ability to manage multiple prioritieswhile providing professional and efficient administrative support to thedepartment.

Qualified candidates will hold a High School Diploma andtwo to three years of professional work experience.

In addition to the required qualifications preferredcandidates will also demonstrate excellent verbal and written communicationskills excellent interpersonal and customer service skills. Preferredcandidates will also be proficient in Microsoft Office Suite or relatedsoftware be comfortable learning and adapting to new processes and systemshave excellent organizational skills and attention to detail with advancedunderstanding of clerical procedures and systems such as recordkeeping andfiling as well as have the ability to work independently.

At Rose-Hulman your successes are celebrated in a welcoming supportive andflexible environment with a number of benefits and resources including avariety of health benefit options; voluntary benefits such as Group Accidentand/or Group Critical Illness Insurance Pet Insurance and CaregiverResources; participation in Tuition Exchange; a generous and flexible paidleave program and dedicated time for professional development. As a Rose-Hulmanemployee you will also enjoy access to full-service fitness facilities andprogramming; a performing arts center featuring national touring acts andcampus productions; and access to state-of-the-art labs facilities andequipment. All employees experience opportunities to have an impact on studentlives and be part of a greater purpose through multidisciplinary projectcollaboration that can have a global impact as well as receiving continualencouragement and support of philanthropic and volunteer opportunities.

Rose-Hulman Institute of Technology is a STEM (ScienceTechnology Engineering and Mathematics) focused institution whose studentseducation and success are the nucleus of everything we strive for. We supportand recognize excellence in teaching learning innovation and intellectualgrowth of our students faculty and staff. Our campus culture isstudent-focused welcoming and inclusive. Here we believe that every employeehas a role to play in the mission of the institute: to provide our students withthe worlds best undergraduate science engineering and mathematics educationin an environment of individual attention and support.

Located on the banks of the Wabash River and convenientlylocated within driving distance of seven major cities Terre Haute is a vibrantcommunity with a revitalized downtown museums parks four higher edinstitutions a rich historical past and dynamic food music and arts scene.

Payrange is $19.23 $21.63 (or $40000 - $45000annually). Pay is competitive. A higher pay may be negotiated based onexperience and qualifications.

Rose-Hulman conducts background checks for all prospectiveemployees including criminal history education social media employmentdriving records and reference checks where relevant to job duties. The scopedepends on the roles responsibilities and Institute necessity. Informationfrom background checks will be used solely to assess a candidates suitabilityfor employment ensuring a safe and productive workplace and will be handledin compliance with federal and state laws.

Applications:Only online applications/resumes submitted via the Rose-Hulman Institute of Technology Employment Opportunities website will be accepted until the position is filled. Contact Human Resources via email for questions.

This position is not eligible for workvisa sponsorship at this time.

EEO
Rose-Hulman Institute of Technology is an equal opportunity employer. It is the Institutes policy to treat all employees and applicants equally according to their individual qualifications abilities experiences and other employment standards. Rose-Hulman will not discriminate against any employee applicant for employment student or applicant for admission including protections for those opposing discrimination or participating in any complaint process on campus or within the Equal Employment Opportunity Commission or other human rights agencies. Rose-Hulman Institute of Technology is committed to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment its services programs and activities. To request reasonable accommodation please contact the Office of Human Resources.

Required Experience:

Junior IC