Matter Information Analyst

Join our dynamic Financial Operations Team atOgletreeDeakins as aMatter Information Analyst. This role is pivotal in supporting and enhancing our firms billing functionsbyensuringclients and mattersareset upaccuratelyandtimely. You will collaborate closely withAttorneysPractice Assistants(PAs)BillingTeamand clients tooptimizerevenue and enhance client satisfaction.

This position may be remote but the successful candidate must reside in a state where we have a physical office.

• Matter Set Up: Contribute to the beginning-to-end matter lifecycle by accurately setting up clients and matters for billing in line with client-specific guidelines. This includes reviewing InTapp forms for accuracy ensuring data flows efficiently into Aderant mapping in Billblast and in various evendor websites for eBilled matters.
• Data Change Management:Processdatachangestomatters aftersetuphas information bill groups contact changes formatting and matter plans.
• Matters in Pending Status Management: Follow up on matters in review and resubmit status to avoid WIP build up on matters.
• ControlReports:When needed analyze and correct items on various reports.
• Issue Resolution:Research and resolve escalated items.
• Team Collaboration:Actas back up for team members out of office orwhen SLAs are not being met.
• Effective Communication: Respond promptly courteously and professionally to inquiries within shared and personal mailbox.
• Policy & Procedure Complianceand Documentation: Ensure adherence toestablishedmatter informationpolicies and procedures.

• Undergraduate degree in Business Accounting Finance or related field.
• Minimum of 1 years in legal billing or matter set up. 3 years preferred.
• Proficiency with MS Word and Excel (formulas pivot tables and filters).
• Working knowledge of Aderant including bill groups matter plans formatting and insurance related matters.
• Experience with Billblast and electronic billing systems such as Legal Tracker LegalX Collaborati and TyMetrix etc.
• Interpersonal and Communication Skills: Demonstrates excellent oral and written communication abilities and maintains a professional demeanor.
• Workload Management: Capable of prioritizing tasks efficiently and adapting to a fast-paced environment.
• Self-Motivation: A highly motivated self-starter who excels with minimal supervision and takes a proactive approach in team settings.
• Organizational Skills: Exhibits exceptional organizational skills and attention to detail managing multiple tasks and deadlines effectively.
• Initiative and Judgment: Takes initiative exercises good judgment and demonstrates excellent follow-up skills.
• Problem Solving: The ability to apply a logical thought process to unique and varied requests and determine the next step using best practice protocol within a legal billing environment.

Please note we are not working with outside recruiters for this position.

The pay range for this remote position varies by location. Pursuant to the applicable state and local regulations the pay range for each location is listed below. Actual compensation is contingent on relevant experience education skills and other job-related factors as permitted by law. This role is also eligible for performance-based bonuses and the benefits described below. The application deadline for this position is 12/31/2026.

Ogletree is a multi-state employer. The pay ranges listed reflect compensation for the specific location identified. For roles performed in locations not listed compensation will be determined based on the applicable location for the position.

• California: Pay range $60112 to $91406
• Colorado: Pay range $64090 to $82940
• Connecticut: Pay $64090 to $86944.
• Illinois: Pay range $67184 to $86944.
• Jersey City New Jersey: Pay range $70632 to $91406.
• Nevada: $58256 to $75390.
• Maryland: Pay range $60112 to $82940.
• Massachusetts: Pay range $70632 to $91406.
• Minnesota: Pay range $60112 to $77792.
• New Jersey: Pay range $70632 to $91406.
• New York City New York: Pay range $70632 to $91406.
• New York State: Pay range $58256 to $91406.
• Ohio: Pay range $58256 to $75390.
• Rhode Island: Pay range $58256 to $77792.
• Washington D.C.: Pay range $67184 to $86944.
• Washington (State): Pay range $67184 to $86944.

Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off Paid Sick Leave a 401(k) matching program Profit Sharing Paid Holidays Paid Parental Leave affordable Health and Life Insurance including Dental & Vision coverage Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses Tuition Reimbursement and an Employee Assistance Program.

If you have questions please e-mail Libby Naikelis at with Matter Information Analyst in the subject line. Please note applications submitted via e-mail will not be considered.

Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms has named Ogletree Deakins a Law Firm of the Year for 14 consecutive the 2025 edition the publication named Ogletree Deakins its Law Firm of the Year in the Litigation Labor and Employment category. Ogletree Deakins has more than 1100 attorneys located in 60 offices across the United States and in Europe Canada and Mexico. The firm represents a diverse range of clients including many of the Fortune 50 companies in the U.S.

We are fully committed to the importance of diversity within the legal profession as well as all workplace environments.

Equal Opportunity Employer.