Marketing Coordinator Conferences & Events

Axos Bank

Target Range:

$22.50/Hr. - $34.00/Hr.

Actual starting pay will vary based on factors including but not limited to geographic location experience skills specialty and education.

Eligible for an Annual Discretionary Cash Bonus Target: 5%

Eligible for an Annual Discretionary Restricted Stock Units Bonus Target: 5%

These discretionary target bonuses may be awarded semi-annually based upon your achievement of performance goals and targets.

About This Job

The Axos Marketing team is looking for a Marketing Coordinator Conferences & Events to keep our conference tradeshow and event program moving. This person handles the details that decide whether an event goes well: the contracts the registrations the event management the promo orders and the follow-up that actually goes out.

Our event portfolio includes industry conferences tradeshows sponsored events sports partnerships client entertainment and seminars and roundtables with internal stakeholders. The Coordinator works with the event marketing team and marketing partners across Consumer Banking Commercial Banking and Securities and helps make sure each event runs as a multi-touch campaign with real work before and after the day itself. Much of that work lives in our business systems and we expect the Coordinator to use AI to work faster and smarter from drafting and summarizing to streamlining repeatable tasks.

This role is a good fit for someone early in their career who is highly organized thrives on logistics and is fine being the person everyone asks where are we on this The work is deadline sensitive and we operate in a fast-paced ever-changing environment. The payoff is a steep learning curve: the Coordinator gains hands-on experience alongside high performers builds fluency across a sophisticated tech stack and puts AI to practical use every day skills that carry well beyond events.

Responsibilities:

• Submit and manage conference approvals and keep requestors and approvers updated on status

• Review and route contracts for sponsorships exhibitor space venues and vendors and track each one through signature

• Submit and follow legal tickets for contract and material review

• Work with Procurement on vendor onboarding purchase requests and approvals

• Process invoices in Oracle track payment status and match spend against event budgets

• Submit and reconcile expenses for event spend and team travel

• Place and track promotional item orders and manage tradeshow and promo inventory including storage shipping and returns

• Manage conference registration for internal attendees and sponsored guests and keep attendee lists current

• Book and manage client event travel in Navan

• Request and coordinate creative assets such as signage booth graphics collateral and digital files through Workfront and review them for brand consistency accuracy and compliance before release

• Build and maintain event pages in Bizzabo including agenda speakers registration and updates

• Keep requests spend goals leads and reporting accurate and current across our core business systems every day

• Maintain the corporate event calendar keep event files contracts and assets organized and audit ready and support special projects as assigned

• Coordinate booth and onsite logistics including layout AV freight and exhibitor manual deadlines

• Support onsite activation of conference event sponsorship and sports partnership engagements including but not limited to game activations booth setup and staffing sponsor deliverables guest hospitality and day-of issue resolution

• Ensure every department event and program has a matching Salesforce campaign to track and measure ROI and raise gaps in reporting early

• Pull event results (leads attendance spend) from Salesforce and Tableau and prepare reports for the event marketing team and business stakeholders

• Support event marketing campaigns including invitations email social and post-event follow-up

Requirements:

• Bachelors degree in Marketing Communications Business or equivalent work experience

• 1 years of experience in event coordination event marketing or a related marketing role (internship experience considered)

• Self-starter who follows up without being chased and raises problems early

• Flexibility a positive attitude and an ownership mentality with the ability to see things through

• Excellent written and verbal communication skills including with vendors legal procurement business partners and executives

• Strong project management and organizational skills with the ability to track multiple events and deadlines at once

• Close attention to detail with accurate on-time handling of dates budgets contracts invoices expenses and purchase requests

• Strong working knowledge of Workfront Oracle Workboard Tableau and Salesforce or a clear track record of learning new business systems quickly

• Proficiency in Microsoft Office (Excel Word Outlook and PowerPoint)

• Commitment to leveraging AI to work more efficiently such as drafting summarizing and streamlining routine tasks; knowledge of Claude Projects and Artifacts is a plus

• Experience with event or travel platforms such as Bizzabo Cvent or Navan is a plus

• Willingness to travel up to 25% and work some evenings and weekends around events and games with more during peak season

Axos Employee Benefits May Include:

About Axos

Born digital-first Axos delivers financial tools and services that allow individuals small businesses and companies to access and manage their money how when and where they want. Were a diverse team of dynamic insightful and independent innovators who are excited to provide technology-driven solutions that offer unbeatable value to our customers.

Axos Financial is our holding company and is publicly traded on the New York Stock Exchange under the symbol AX (NYSE: AX).

Learn more about working at Axos

Pre-Employment Background Check and Drug Test:

All offers are contingent upon the candidate successfully passing a credit check criminal background check and pre-employment drug screening which includes screening for marijuana. Axos Bank is a federally regulated banking institution. At the federal level marijuana is an illegal schedule 1 drug; therefore we will not employ any person who tests positive for marijuana regardless of state legalization.

Equal Employment Opportunity:

Axos is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race religious creed color sex (including pregnancy breast feeding and related medical conditions) gender gender identity gender expression sexual orientation national origin ancestry citizenship status military and veteran status marital status age protected medical condition genetic information physical disability mental disability or any other protected status in accordance with all applicable federal state and local laws.

Job Functions and Work Environment:

While performing the duties of this position the employee is required to sit for extended periods of time. Manual dexterity and coordination are required while operating standard office equipment such as computer keyboard and mouse calculator telephone copiers etc.

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

E-Verify and Right to Work Notices

Axos participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States. The E-Verify program is an internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services.

IER Right to Work Poster (English/Spanish)

E-Verify Participation Poster (English/Spanish)