Manager, Talent Acquisition Operations & Compliance

We are seeking a highly organized strategic and detail-oriented Manager Talent Acquisition Operations & Compliance to lead critical recruiting operations and ensure a seamless compliant pre-onboarding experience. This role plays a key part in driving operational excellence regulatory adherence and data-driven decision-making across the Talent Acquisition function.

This leader will partner cross-functionally while demonstrating strong business acumen influencing skills and a commitment to building trust and developing talent. The ideal candidate will bring deep expertise in recruiting operations and compliance along with a passion for continuous improvement and team development.

• Lead and optimize the pre-onboarding process ensuring a seamless efficient and candidate-centric experience from offer acceptance through start date
• Oversee background screening processes via HireRight ensuring timely completion issue resolution and adherence to service-level expectations
• Manage the I-9 process ensuring full compliance and audit readiness while maintaining accuracy and efficiency
• Serve as the subject matter expert for Talent Acquisition compliance ensuring alignment with federal state and company requirements
• Proactively identify compliance risks and implement corrective actions to ensure continuous audit readiness
• Develop and deliver executive-level dashboards and reporting providing clear actionable insights to influence decision-making
• Analyze operational and compliance metrics to identify trends gaps and opportunities for improvement
• Manage external vendor relationships (e.g. background screening providers) ensuring service excellence and accountability
• Oversee vendor invoicing and budget management ensuring accuracy cost control and alignment with financial objectives
• Lead coach and develop a team of three fostering a high-performance culture centered on accountability growth and collaboration
• Ensure equitable workload distribution while supporting individual career development and engagement
• Identify and implement process improvements and automation opportunities to enhance efficiency scalability and candidate experience
• Lead and support ad hoc projects and strategic initiatives driving operational excellence across Talent Acquisition
• Collaborate with HR Legal Payroll and Operations to ensure alignment and efficiency across onboarding and compliance processes
• Other duties as assigned.

• Bachelors degree in Human Resources Business Administration or related field (or equivalent experience)
• 7 years of experience in Talent Acquisition HR Operations or Recruiting Operations with a strong focus on compliance
• Demonstrated experience managing background screening (HireRight preferred) and I-9 processes
• Strong experience in reporting analytics and executive dashboard creation
• Proven ability to manage vendors and budgets including invoice oversight
• Strong knowledge of employment laws compliance requirements and audit practices
• Excellent communication influencing and stakeholder management skills
• Experience with ATS platforms (Oracle Recruiting Cloud preferred) and reporting tools

Preferred Qualifications

• Experience in a fast-paced or high-volume hiring environment
• Advanced Excel or data visualization skills (e.g. Power BI Tableau)
• Proven success driving process improvements and operational transformation initiatives

As a leader at Rheem how you achieve results is as important as the results you achieve. While LEADING OTHERS you will be expected to demonstrate the following competencies and behaviors:

• Aligning Performance for Success

• Applying Business Knowledge

• Building Talent

• Building Trusting Relationships

• Communicating with Impact

• Customer-Orientation

• Delegating Tasks

• Executing/Leading the Team

• Facilitating Change

• Fostering Relationships/Emotional Intelligence

• Influencing

• Problem Solving & Decision Making

• Supporting Innovation

Equivalent combination of education experience and skills may supplement above minimum job requirements.

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