Manager, Proctoring Operations

If youre passionate about building a better future for individuals communities and our countryand youre committed to working hard to play your part in building that futureconsider WGU as the next step in your career.

Driven by a mission to expand access to higher education through online competency-based degree programs WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century one that has received praise from academic industry government and media leaders. Whatever your role working for WGU gives you a part to play in helping students graduate creating a better tomorrow for themselves and their families.

The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

At WGU it is not typical for an individual to be hired at or near the top of the range for their position and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:

Grade: ManagementExecutive 605

Pay Range: $78200.00 - $129000.00

Job Description

The Manager of Proctoring Operations manages the universitys internal online proctoring program and supports the development of scalable and effective proctoring operations for both online and in-person testing. The role ensures proctoring resources are aligned with student testing demand and provides timely support while maintaining the integrity and security of assessments through consistent application of proctoring standards and procedures and in accordance with university requirements. The Manager evaluates and monitors approved in-person testing sites establishes and maintains operating procedures analyzes operational and service metrics addresses operational issues and recommends and implements process improvements.

Primary Responsibilities

• Manage daily proctoring operations across online and in-person testing environments.
• Manage coach and develop proctors including hiring onboarding training goal setting performance management employee engagement and succession planning.
• Plan staffing and schedules to meet testing demand and service requirements.
• Monitor workload productivity service levels and quality. Address performance or coverage concerns as needed.
• Develop document and maintain operating processes procedures service standards and escalation guidelines.

• Establish and promote consistent proctoring practices that support students and protect assessment integrity.

• Monitor student service issues and testing disruptions. Coordinate timely resolution communication and follow-up.
• Ensure proctoring activities adhere to university policies procedures security standards and testing requirements.
• Evaluate approve document and monitor physical testing sites against established security accessibility technology service and operational requirements.
• Coordinate periodic reviews of approved testing sites. Address identified concerns or escalate issues as appropriate.

• Analyze operational metrics including testing demand staffing coverage service levels quality and student experience measures. Prepare performance reports and recommend changes to improve service quality consistency and efficiency.
• Guide the implementation or transition of proctoring systems tools processes and testing options.
• Work with internal partners external testing sites and service providers to resolve issues and support testing services.
• Identify operational compliance security and service risks. Address issues as appropriate and escalate concerns when necessary.
• Manage assigned resources and provide information to support budget planning.

• Perform other related duties as assigned.

This job description includes a general representation of job requirements rather than a comprehensive inventory of all required responsibilities or work activities. The contents of this document or related job requirements may change at any time with or without notice.

Qualifications

Knowledge Skills and Abilities

• Knowledge of staff scheduling workload management and service operations.
• Knowledge of testing security quality monitoring incident resolution and process improvement practices.
• Skill in using scheduling reporting incident management collaboration and testing technologies.
• Ability to lead coach and develop on-site and remote employees.
• Ability to establish clear expectations and maintain accountability for performance and service standards.
• Ability to create and document operating processes procedures and best practices.
• Ability to interpret and consistently apply established policies procedures standards and controls.
• Ability to analyze operational metrics identify trends and recommend practical improvements.
• Ability to make timely decisions during service disruptions high-demand periods and student-impacting issues.
• Ability to balance student support with testing security and assessment integrity.
• Ability to communicate clearly with employees students leaders internal partners external testing sites and service providers.
• Ability to manage competing priorities in an operation with changing demand.

• Ability to handle sensitive information with discretion and sound judgment.

Education

• Bachelors degree in business operations education management technology or a related field from an accredited institution.

Experience

• Five (5) years of related experience in testing or assessment delivery service operations customer service contact center operations compliance or a comparable environment.
• Experience leading on-site and remote employees including responsibility for staffing coaching performance management and employee development.

• Experience creating staff schedules based on workload or service demand.
• Experience developing and maintaining operating processes and procedures.

• Experience analyzing operational metrics and using the results to recommend service or process improvements.

Experience in lieu of education

Equivalent relevant experience performing the essential functions of this job may substitute for education degree requirements. Generally equivalent relevant experience is defined as 1 year of experience for 1 year of education and is the discretion of the hiring manager.

Preferred Qualifications

• Experience leading online proctoring testing center operations assessment delivery higher education credentialing regulated operations or another security-sensitive service environment.
• Experience evaluating or overseeing physical testing locations.

• Experience helping establish restructure or transition an operational program.
• Experience implementing or transitioning technology-supported services or processes.

• Experience with scheduling systems remote proctoring platforms quality monitoring tools and operational dashboards.
• Process improvement project management or related training or certification.

Travel

This position requires occasional travel of up to 20% including required attendance at designated company summits (typically one to two per year). Additional travel may include conferences visits to company locations and other business-related events as needed. Additional travel may be assigned as needed to support business requirements.

Position & Application Details

Full-Time Regular Positions (classified as regular and working 40 standard weekly hours): This is a full-time regular position (classified for 40 standard weekly hours) that is eligible for bonuses; medical dental vision telehealth and mental healthcare; health savings account and flexible spending account; basic and voluntary life insurance; disability coverage; accident critical illness and hospital indemnity supplemental coverages; legal and identity theft coverage; retirement savings plan; wellbeing program; discounted WGU tuition; and flexible paid time off for rest and relaxation with no need for accrual flexible paid sick time with no need for accrual 11 paid holidays and other paid leaves including up to 12 weeks of parental leave.

How to Apply: If interested an application will need to be submitted online. Internal WGU employees will need to apply through the internal job board in Workday.

Additional Information

Disclaimer: The job posting highlights the most critical responsibilities and requirements of the job. Its not all-inclusive.

Accommodations: Applicants with disabilities who require assistance or accommodation during the application or interview process should contact our Talent Acquisition team at

Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to any protected characteristic as required by law.