Manager, Office Administration

The Manager Office Administration is responsible for overseeing day-to-day office operations and helping create an organized engaging and welcoming workplace. This role combines office administration people management event planning employee engagement and internal communications.

The Manager will lead office administrative staff coordinate company events and employee engagement initiatives support employee communications and ensure the office operates efficiently and professionally. The ideal candidate is a highly organized proactive service-oriented leader who enjoys creating positive employee experiences and can effectively manage multiple priorities in a fast-paced professional environment.

This position is 100% in-office due to the collaborative nature of this role.

The Job Essentials:

Office Administration & Operations

• Oversee daily office operations and ensure the workplace is organized professional welcoming and fully functional.
• Manage office administrative processes supplies equipment vendors facilities needs and related services.
• Serve as a primary point of contact for office-related matters and proactively identify opportunities to improve workplace operations.
• Coordinate with building management vendors and service providers and oversee the quality and timeliness of services.
• Develop maintain and improve office procedures standards and administrative processes.
• Manage office-related budgets invoices purchasing and expense tracking as assigned.
• Support workplace safety emergency preparedness and other office-related programs.
• Partner closely with HR and other departments to support company-wide initiatives and employee needs.

Team Leadership & People Management

• Manage coach and develop office administrative staff providing clear direction priorities and ongoing feedback.
• Establish expectations and ensure consistent high-quality service and administrative support.
• Manage workloads and delegate responsibilities effectively while maintaining accountability for results.
• Conduct regular check-ins and support employee development and performance management.
• Foster a collaborative responsive and solutions-oriented team culture.
• Provide coverage and hands-on support when business needs require it.

Event Planning

• Plan and execute company events meetings celebrations and employee programs from concept through completion.
• Coordinate event logistics including venues catering transportation invitations communications supplies décor technology and vendor management.
• Develop event timelines and budgets and ensure programs are delivered on time and within established parameters.
• Manage on-site event execution and troubleshoot issues as they arise.
• Evaluate events and identify opportunities to continuously improve the employee experience.

Employee Engagement

• Develop and coordinate employee engagement activities that strengthen company culture connection and collaboration.
• Maintain an annual calendar of employee events recognition programs celebrations and engagement initiatives.
• Partner with HR and leadership to develop programs that support employee morale and a positive workplace experience.
• Gather employee feedback and use insights to recommend new programs or improvements to existing initiatives.
• Support employee recognition milestone celebrations community involvement and other culture-building activities.

Employee Communications

• Draft and coordinate clear polished and engaging employee communications related to office operations events programs announcements and workplace initiatives.
• Manage employee event invitations reminders calendars and follow-up communications.
• Ensure communications are timely professional accurate and consistent with the companys culture and voice.
• Partner with HR and other stakeholders on company-wide communications as needed.
• Maintain internal office resources calendars distribution lists and other communication tools.

Qualifications

• Bachelors degree in Business Administration Human Resources Communications Hospitality or a related field preferred.
• 4 years of progressive experience in office administration workplace operations employee experience hospitality or a related field.
• 2 years of direct people-management experience with demonstrated ability to lead coach and develop employees.
• Demonstrated experience planning and executing corporate events and employee engagement programs.
• Strong experience drafting professional employee communications.
• Experience managing vendors budgets facilities and multiple concurrent projects.
• Proficiency with Microsoft Office including Outlook Word Excel PowerPoint and Teams.

Success in This Role

• Exceptional organizational and project-management skills with strong attention to detail.
• Strong leadership and people-management capabilities.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and a high degree of professionalism discretion and sound judgment.
• Proactive resourceful and solutions-oriented approach to work.
• Strong customer-service mindset with a genuine interest in creating an excellent employee experience.
• Ability to anticipate needs identify issues and take ownership through resolution.
• Ability to manage competing priorities and deadlines in a fast-paced environment.
• Comfortable working collaboratively across all levels of an organization including senior leadership.
• Ability to handle confidential and sensitive information appropriately.
• Flexible and willing to provide hands-on support when needed particularly for events and high-priority office initiatives.

The Perks:

• Competitive Pay Bonus Eligible
• Medical Dental Vision Life Insurance Short & Long Term Disability Pet Insurance Etc.
• Paid Time Off
• 401k Plan Company Match
• Professional Development Resources
• Fun Work Vibe (Indoor basketball/gym creative office space team-building events company training opportunities and much more!)