Manager, Catholic Foundation

Salary Range: $82K to $92KPOSITION SUMMARY:The Office of Development serves as the primary fundraising and stewardship arm of the Catholic Diocese of Arlington collaborating with the bishop diocesan staff pastors parishioners and community members to enhance financial support for the Diocese and its affiliated entities including parishes schools Catholic Charities the Catholic Foundation of Arlington and the Diocese of Arlington Scholarship Foundation. The Office provides professional fundraising activities and support to meet operational capital and programmatic Manager Catholic Foundation supports the operations of the Catholic Foundation of Arlington serving as its primary point of contact for fund holders grant applicants grantees and parish and school partners. The role ensures faithful stewardship of Foundation resources through accurate database management timely grant and endowment distributions strong donor advisor relationships and close coordination with the Diocesan Finance and Accounting offices to ensure all Foundation operational and invested funds are properly accounted DUTIES:Foundation Operations and Database AdministrationServe as the primary administrator of the Foundations grants management and fund administration system (Foundant) maintaining accurate records for funds donors grants distributions and fund advisors. Process Foundation gifts and coordinate with Finance and Accounting to ensure timely recording and reconciliation of contributions and distributions. Generate reports for Foundation leadership Board of Directors donor stewardship activities financial reconciliation and audit preparation. Maintain complete and organized records supporting grant activity fund distributions and financial reporting and Fund Distribution AdministrationManage donor-advised fund grant recommendations from submission through disbursement ensuring compliance with fund restrictions Foundation policies and applicable IRS regulations. Administer annual endowment custodial scholarship and designated fund distributions in accordance with Board-approved spending policies and donor intent. Coordinate distribution processing with diocesan Finance and Accounting offices and maintain supporting documentation for all transactions. Communicate with grant applicants grantees fund holders and beneficiaries regarding application requirements approvals denials payments and reporting and Scholarship Program AdministrationCoordinate Foundation grant and scholarship programs including application management committee support award notifications payment processing and collection of required reports. Prepare program summaries and reports for Foundation leadership committees and the Board of and Stakeholder RelationsServe as the primary point of contact for Foundation fund holders donor advisors parishes schools and ministry partners. Respond to inquiries regarding Foundation services grant opportunities endowment funds and charitable giving vehicles. Prepare fund statements stewardship reports acknowledgments and donor communications. Support onboarding of new fund holders and assist with donor stewardship and cultivation Support and ComplianceCoordinate Foundation Board and committee meetings including scheduling preparation of meeting materials recording minutes and maintaining official records. Assist with preparation for annual audits and ensure compliance with Foundation policies diocesan procedures and applicable legal and regulatory requirements. Support gift processing pledge fulfillment and donor acknowledgment activities in coordination with Development Services. Perform other duties as AND AUTHORITYSupervision ReceivedReports to the Senior Director of Demands / Working EnvironmentOrdinary ambulatory skills sufficient to travel to parishes throughout the Diocese; ability to stand walk stoop kneel crouch and lift/move 1050 pounds. Good hand-eye coordination; visual acuity to use a keyboard operate equipment and required to sit hear talk and use repetitive hand/wrist evening and/or weekend work required. Occasional travel to parishes and schools throughout the Diocese. Work performed primarily in an individual well-lit wheelchair -accessible Catholic with a sincere commitment to the mission and teachings of the Catholic Church; alignment with the Diocese of Arlingtons culture and values is in Microsoft Office Suite and demonstrated ability to learn foundation management software; experience with Foundant or a similar grant management platform strongly financial acumen including ability to read fund statements track grant activity and support reconciliation and audit attention to detail strong organizational skills and the ability to manage multiple concurrent priorities under written and verbal communication skills; highly developed customer service orientation; high discretion with confidential experience with donor-advised fund administration endowment management or community or diocesan foundation with IRS regulations governing charitable foundations donor-advised funds and endowments; knowledge of fund accounting with Foundant GLM/CSuite or Raisers Edge; familiarity with Catholic stewardship principles and the theology of in English and Spanish is a RequiredBachelors degree in business administration nonprofit management finance accounting or a related field or equivalent professional experienceExperience RequiredMinimum of 5 -8 years of experience in a corporate nonprofit or Catholic institutional setting with demonstrated success in project management fundraising or community RequiredValid drivers license with ability to qualify for diocesan vehicle insurance system; ability to travel throughout the Diocese of Arlington