Manager, Budget- ARCH Institute

Western Kentucky University (WKU) is a student-centered applied-research institution committed to providing its students with a transformative academic and social experience and to elevating its surrounding communities. Founded in 1906 WKU is the third largest public four-year institution in the Commonwealth of Kentucky with approximately 16293 students and nearly 2612 faculty and staff employees.

Western Kentucky University is committed to empowering its campus community. At the heart of our mission we seek to provide holistic education and employment experiences that prepare students faculty and staff to become effective scholars contributors and leaders in our ever-evolving communities.

Located 65 miles north of Nashville TN and just over 100 miles south of Louisville KY WKUs main campus is in Bowling Green KY - a city with approximately 70000 residents. Our population is ethnically diverse with more than 85 languages spoken in and around Bowling Green and people from 35 nationalities call our community home.

Western Kentucky University seeks to attract talented faculty and staff who are inspired individually to contribute to WKUs strategic plans and ongoing success. We offer comprehensive wellness and health benefits to employees and their families including domestic partners and other qualified dependents and take pride in providing a workplace culture that supports balancing the responsibilities of work and family life. Paid-time off for holidays vacation and sick leave and a tuition discount program for employees and dependents are also provided. Learn more about WKU and Bowling Green at Description:

The CAYA Advancing Research and Community Health (ARCH) Institute in Western Kentucky Universitys College of Health and Human Services is seeking applications for a Manager Budget- ARCH Institute. The Budget Manager will support the fiscal and administrative operations of the applied research centers and labs housed within the Community Health Sciences Complex. The position will work closely with center directors principal investigators faculty staff and university administrative offices to support the effective management of operating funds grants contracts purchasing personnel transactions and other financial activities.

The Budget Manager must be able to establish priorities manage multiple responsibilities and work independently to meet deadlines. A qualified candidate will be organized detail-oriented and capable of working effectively in a busy collaborative environment. The Budget Manager must handle financial and administrative information with discretion while demonstrating accuracy integrity accountability and professionalism. The successful candidate should possess strong analytical decision-making and problem-solving skills along with proficiency in Microsoft Office applications-particularly Microsoft Excel and excellent written and verbal communication skills. The Budget Manager will report to the Director of the ARCH Institute. This is a revenue dependent position. Continuation is dependent upon funding/need.

The Budget Manager will provide expert guidance to ARCH Institute leadership on budget planning financial operations and the fiscal management of grants and contracts. They will exercise independent judgment to analyze complex financial matters recommend solutions and advise on decisions that have a significant impact on the Institutes operations and sustainability.

While not exhaustive the following duties are expected for this position. Responsibilities may be modified based on the operational needs of the CAYA ARCH Institute its affiliated centers and labs and the College of Health and Human Services.

Financial Administration

• Monitor and reconcile operating grant and contract fund accounts.
• Review financial transactions for accuracy and completeness.
• Process journal entries and support the management of center and sponsored-project budgets.
• Track expenditures against approved budgets and facilitate budget-reallocation requests.
• Prepare financial reports for principal investigators center directors and Institute leadership to support planning and informed decision-making.
• Assist with the development of annual operating budgets and financial projections.

Grant and Contract Support

• Monitor sponsored-project budgets expenditures and overall spending activity.
• Review grant and contract expenditures for allocability allowability and alignment with approved budgets and applicable requirements.
• Track financial and programmatic reporting deadlines and work with principal investigators and center and lab leadership to support timely submissions.
• Maintain complete and accurate documentation for sponsored-project transactions and related financial activities.
• Assist center directors and principal investigators with contract budget review and coordinate with the Office of Sponsored Programs and other university offices as needed.

Accounts Payable and Procurement

• Facilitate purchase requisitions payment requests and other accounts-payable processes.
• Process and reconcile procurement-card transactions through J.P. Morgan PaymentNet.
• Facilitate the purchase of equipment supplies and services needed for research service and administrative activities.
• Track encumbrances outstanding commitments and pending transactions.

Payroll and Personnel Transactions

• Assist with the preparation and processing of employee personnel action forms.
• Process labor redistributions and other payroll-related adjustments as needed.
• Assist with the preparation and submission of Form 16 documentation.
• Facilitate faculty fellow assignments including contract preparation and distribution as needed.
• Assist with Interview Exchange requisitions and administrative components of the hiring process.

Compliance and Contract Support

• Assist with monitoring financial and administrative compliance requirements associated with grants and contracts.
• Review and maintain supporting documentation to promote compliance with university policies sponsor requirements and applicable regulations.
• Identify potential financial or administrative concerns and work with Institute leadership and appropriate university offices to support timely resolution.

Administrative Coordination

• Serve as a fiscal liaison among the ARCH Institute affiliated research centers and labs and university administrative offices.
• Facilitate financial documents required approvals and administrative processes involving faculty staff and central university offices.
• Assist with university travel processes including travel authorizations arrangements and reimbursement vouchers as needed.
• Maintain organized and accessible financial and administrative records for the Institute and its affiliated centers and labs.
• Perform other related duties in support of the ARCH Institutes fiscal and administrative operations.

• Bachelors degree from an accredited institution.
• Experience with financial administration budgeting accounting grants management or a closely related area.
• Demonstrated proficiency with Microsoft Office applications particularly Microsoft Excel.
• Strong organizational analytical communication and problem-solving skills.
• Ability to manage multiple priorities maintain accurate records meet deadlines and work collaboratively with individuals across multiple administrative and academic units.

Salary Range: $55308- $57000

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all accordance with Title VI and VII of the Civil Rights Act of 1964 Title IX of the Educational Amendments of 1972 Section 504 of the Rehabilitation Act of 1973 Revised 1992 and the Americans with Disabilities Act of 1990 no form of discrimination or harassment will be tolerated at WKU on the basis of race color ethnicity national origin creed religion political belief sex sexual orientation gender identity/expression marital status age uniformed services veteran status genetic information pregnancy childbirth or related medical conditions or physical or mental disability in admission to career and technical education programs and/or activities or employment practices.

Persons with disabilities who need reasonable accommodations to participate in the application and/or selection process may contact the Office of Institutional Equity at for assistance. To report concerns related to WKUs Discrimination and Harassment Policy No. 0.2040 and/or WKUs Sex and Gender-Based Discrimination Harassment and Retaliation Policy No. 0.2070 please complete the Discrimination Harassment and Retaliation Reporting Form. Additional information regarding Title IX including contact information for the Title IX Coordinator and reporting options is available on WKUs Title IX website.

Information concerning educational programs offered by WKU are provided at: information related to job postings application status or the hiring process please email.

The following items must be submitted through this electronic talent management system:

• Cover Letter
• Resume
• Unofficial Transcripts

You will receive email confirmation that your submission has been received. The candidate review process will generally begin as materials are received.