Manager Administrative II

Loch Harbour Group is seeking a Managers Administrative II to provide high-level administrative and logistical support to our management team while helping run the day-to-day operational programs that keep the office moving. This role blends traditional executive support with program coordination giving you ownership over scheduling correspondence records and the logistics behind internal training and personnel initiatives.

You will manage calendars coordinate meetings and events and maintain accurate personnel and training records while also independently running the logistics for internal programs from scheduling and rosters to communications and materials. You will work closely with Management Human Resources and Operations to make sure information flows smoothly and nothing falls through the cracks.

This role suits someone at a small company who wants to be trusted with real ownership over programs and processes not just task lists. If you are organized discreet with sensitive information and comfortable managing multiple priorities in a fast-paced environment we encourage you to apply.

Clearance

• Active Secret Clearance required

Administrative Support

Manage complex calendars scheduling and correspondence for senior management prioritizing and resolving conflicts independently

Serve as a point of contact for internal and external inquiries providing exceptional support to staff leadership and outside partners

Draft proofread and manage email and written correspondence on behalf of management

Maintain organized accurate records and files including personnel and training documentation

Coordinate logistics for meetings training and events including location materials presenters and A/V setup

Monitor shared inboxes and distribution lists to ensure timely professional responses

Handle sensitive and confidential information with discretion and sound judgment

Program & Operations Coordination

Independently manage logistics for internal training and development programs including scheduling rosters communications and course materials

Track and update personnel and training records in coordination with Human Resources and department leads

Analyze administrative and program data and prepare reports and summaries for management

Support onboarding and offboarding logistics for new and departing staff

Assist with day-to-day office operations including supply management room setup and vendor coordination

Support process improvement initiatives aimed at increasing administrative and operational efficiency

Maintain reusable administrative content and templates for internal use

Education

Bachelors degree preferred or equivalent professional experience

3 years of administrative office management or program coordination experience; experience supporting a federal contractor or government environment is a plus

Experience / Requirements

Demonstrated experience managing calendars correspondence and logistics for management or executive-level staff

Experience coordinating training HR or operational programs including scheduling and records management

Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously

Advanced proficiency with Microsoft Office Suite (Outlook Word Excel PowerPoint) Microsoft Teams and SharePoint

Excellent written and verbal communication skills with the ability to interact professionally with staff and leadership

Experience analyzing data and preparing clear concise reports

Comfortable working with sensitive or confidential information and exercising discretion

Self-starter with a positive service-oriented attitude and the ability to thrive in a fast-paced environment

Nice to Have

Active federal security clearance

Experience supporting a government or defense-related organization

Familiarity with Learning Management Systems (LMS) or HRIS platforms

HR-related certification (e.g. SHRM-CP) or human resources administration experience

Experience with onboarding/offboarding benefits administration or personnel record systems

Prior military or government administrative experience

Engagement Details

Full-time position

Skills

Calendar & Correspondence Management

Program & Training Logistics Coordination

Records & Personnel Data Management

Report Generation & Data Analysis

Onboarding/Offboarding Support

Microsoft Office Suite Teams & SharePoint

Confidentiality & Discretion

Process Improvement

Reporting

Works closely with Management Human Resources and Operations.

Salary Description