Manager, Accounting Operations (Travel & Expense)

Company Description

Guardant Health is a leading precision oncology company focused on guarding wellness and giving every person more time free from cancer. Founded in 2012 Guardant is transforming patient care and accelerating new cancer therapies by providing critical insights into what drives disease through its advanced blood and tissue tests real-world data and AI analytics. Guardant tests help improve outcomes across all stages of care including screening to find cancer early monitoring for recurrence in early-stage cancer and treatment selection for patients with advanced cancer. For more information visitand follow the company onLinkedInX (Twitter)andFacebook.

This role requires a proactive leader who brings both operational discipline and a continuous improvement mindset. As the internal SME for Concur you will lead enhancements integrations (including Workday and CRM systems) and process automation while ensuring a compliant and user-friendly T&E experience. You will also play a key role in launching a formalized travel program and managing our corporate card operations.

Youll collaborate regularly with Legal Compliance Accounting Commercial and IT teams and provide consistent and transparent reporting to senior leadership.

Reporting to the Assistant Director Accounting Operations (AP and T&E) and based in our Palo Alto office this role will support the Financial Reporting and Corporate Accounting teams objective of timely month-end close and accurate compliant expense reporting in alignment with internal controls and external regulations.

Key Responsibilities:

Leadership & Operations

Lead and develop a high-performing T&E team including an offshore team.

- Establish operational excellence through strong processes controls and stakeholder support.

Develop scalable operational processes to support rapid organizational growth while maintaining compliance and service quality.

Establish monitor and report on key performance indicators (KPIs) related to expense processing timelines policy compliance employee satisfaction corporate card delinquency and operational efficiency.

Regulatory Compliance (Stark Law & Beyond)

Ensure full compliance with Stark Law and other applicable healthcare regulations governing spend on HCPs (healthcare professionals).

Partner closely with Compliance and Legal teams to ensure all processes align with industry standards.

Concur Systems Ownership

Serve as the SAP Concur SME responsible for platform administration configuration workflow automation reporting integrations and continuous system optimization.

Manage key integrations and future platform capabilities (including Workday CRM platforms such as Salesforce and Veeva and travel-related solutions) to ensure accurate reporting compliance and financial reconciliation.

Drive enhancements that increase automation accuracy and scalability of T&E processes.

Policy Governance & Execution

Maintain and enforce global T&E policies in alignment with internal controls and compliance requirements.

Monitor adherence identify trends in policy violations and lead corrective action plans.

Travel Program Development

Design and implement a global travel program including travel management company (TMC) selection vendor governance traveler safety protocols preferred supplier programs and travel policy administration..

Align travel tools and booking solutions to enhance visibility compliance and traveler satisfaction.

Corporate Card Management

Manage relationships with card providers and support ongoing program optimization.

Produce monthly past-due reporting and collaborate with department leaders for timely resolution.

Reporting & Insights

Use data insights to propose and implement cost control or efficiency strategiesusing existing KPI dashboards

Accounting & Month-end Close

Partner with Accounting and Finance teams to support month-end and quarter-end close activities.

Review and prepare employee expense reimbursements and travel transactionrelated journal entries

Prepare reconciliations and related flux analysis for T&E accounts in the general ledger and investigate and resolve reconciling items in a timely manner.

Support internal and external audit requests related to travel and expense transactions and controls.

What Success Looks Like

High employee satisfaction with T&E support.

Timely expense reimbursement and corporate card administration.

Strong compliance with travel expense and HCP spend policies.

Successful internal and external audit outcomes.

Accurate and timely month-end close support.

Effective management of offshore operations and service levels.

Reduced travel spend through data-driven policy improvements.

Continuous improvement and automation within Concur.

Qualifications:

7 years of progressive experience in T&E operations compliance financial systems or related operational leadership roles

2 years of people leadership experience.

Strong understanding of Stark Law Sunshine Act and HCP-related compliance in a regulated industry preferred

Hands-on expertise with SAP Concur (configuration reporting integrations automation) required.

Experience with Workday and CRM systems (Salesforce or Veeva preferred).

Strong cross-functional collaboration and communication skills.

Excellent analytical project management and process improvement capabilities.

Bachelors degree in Finance Business Administration or a related field. Advanced degree or certification (CPA MBA) preferred.

AI & Digital Fluency

• Demonstrate curiosity sound judgment and the ability to critically evaluate and responsibly leverage AI-enabled tools in accordance with company policies ethical standards and regulatory requirements to improve the efficiency effectiveness and quality of work.

Hybrid Work Model: This section is applicable to onsite employees who are eligible for hybrid work location as specified by management and related policies. Guardant has defined days for in-person/onsite collaboration and work-from-home days for individual-focused time. All U.S. employees who live within 50 miles of a Guardant facility will be required to be onsite on Mondays Tuesdays and Thursdays. We have found aligning our scheduled in-office days allows our teams to do the best work and creates the focused thinking time our innovative work requires. At Guardant our work model has created flexibility for better work-life balance while keeping teams connected to advance our science for our patients.

The annualized base salary ranges for the primary location and any additional locations are listed below. This range does not include benefits or if applicable bonus commission or equity. Each candidates compensation offer will be based on multiple factors including but not limited to geography experience education job-related skills job duties and business need. Primary Location: Palo Alto CA Primary Location Base Pay Range: $135300 - $186050 Other US Location(s) Base Pay Range: $115005 - $158143 If the role is performed in Colorado the pay range for this job is: $121770 - $167445