Management Support Assistant

The Management Support Assistant is responsible for financial tracking & processing procurement travel management general office support time and attendance and document preparation.

In this position you will:

• Assist members of the staff with various aspects of office administration.
• Maintain office files and locate material as requested.
• Determine needed services support and initiate appropriate actions.
• Prepare a wide variety of documents such as official correspondence internal memoranda reports charts graphs calendars etc.
• Receive calls and visitors to the office and direct them to staff members or to others as the situation warrants.
• Apply a sound knowledge of office functions and staff responsibilities in determining referrals.

• Requires career/career-conditional status or eligibility.
• Males born after 12/31/59 must be registered with Selective Service.

Conditions of Employment

Qualification requirements including one year time-in-grade at the next lower grade level for promotion candidates must be met within 30 days of the job announcement closing date. See the Required Documents section for additional information.

For information on qualification requirements seeQualification Standards Handbook forGeneral Schedule Positionsviewable on OPM Website.

Experience:

For the GS-6 you qualify for this position if you have one year of specialized experience equivalent to at least the GS-5 level in the Federal Service.

For the GS-7 you qualify for this position if you have one year of specialized experience equivalent to at least the GS-6 level in the Federal Service.

For the GS-6 position specialized experience is defined asreceiving screening referring visitors/phone calls; responding to inquiries both verbally and in writing; coordinating meetings; reviewing correspondence for grammar spelling punctuation format; establishing and maintaining office files and records; typing a variety of products such as memos and forms; conducting inventory of supplies; and requesting office equipment repair.

For the GS-7 position specialized experience is defined as responding to inquiries both verbally and inwriting; coordinating meetings and schedules; reviewing and editing correspondence for grammar spelling punctuation format; establishing and maintaining office files and records; utilizing office automation software such as word processing spreadsheets and electronic mail; conducting supply inventories; maintaining time and attendance records; and entering data into electronic systems or databases.

Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position. Do not copy language directly from the vacancy announcement as you will be deemed ineligible for consideration. Instead provide detailed descriptive information about your actual experience.

Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community student social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Time-in-Grade Requirements: Under competitive merit promotion procedures any individual who is currently holding or who has held within the previous 52 weeks a General Schedule position under a non-temporary appointment in the competitive or excepted service must meet time-in-grade requirements (have served 52 weeks at the next lower grade of the grade for which you are applying).