Management and Program Assistant

Specialized assignments include the following: Initiates requests for personnel actions and other documents required to fill vacancies and effect other personnel actions (promotions details resignations certification etc.) Coordinates questions with the servicing HR office regarding personnel actions routine discrepancies and missing/vague guidance. Maintains and updates organizational systems to ensure accurate account of staff levels employee position assignments and employee status. Collects compiles and formats historical and trending financial information to contribute to the preparation and submission of budget requirements. Modifies and maintains automated systems for tracking obligation and expenditures of funds throughout the execution phase of the annual operating budget cycle. Initiates or reviews procurement requests for equipment and other items as needed. Ensures justification of requested items meet criteria for expenditures. Ensures effective management and internal controls of assigned agency property through periodic inventories in accordance with agency guidelines. Performs time and attendance duties for large groups of employees with varying and/or frequently changing working times shifts schedules premium pay entitlements pay systems position tenure and/or collective bargaining unit differences. Utilizes travel system to initiate complete review and validate travel authorizations and vouchers to ensure compliance with governing guidelines. Ensures compliance with facility regional and service area facility security guidelines and policies governing the issuance of keys parking decals identification badges proximity cards and other access credentials for FAA employees contract employees and visitors. Independently uses a variety of software to prepare narrative and statistical reports graphs and charts. Accomplishes work under the general supervision of a manager and minimal oversight of team lead or higher level professional. Demonstrates considerable independence in planning time and coordinates only as needed with a manager or more experienced employee to prioritize assignments and use assigned resources. Established policies/procedures provide guidance for most assignments but allow some discretion for the employee to select the most appropriate approaches) or to recommend new approaches. Resolves most problems and work issues without the assistance of a manager or more experienced employee. Identifies and informs managers and/or other employees of problems/issues that require their attention and helps them develop and recommend solutions. Provides guidance to lower support staff members for handling routine problems and issues. Work is reviewed periodically typically through status reports and at completion to ensure policy compliance and alignment with the requirements of projects and/or work activities. Completed work is compliant and accepted without significant changes. Work impacts the effectiveness and efficiency of administrative services provided to facilities geographically dispersed through a district. The workforce and the organization rely heavily upon this position for accuracy and timeliness in the completion of assigned tasks. Work activities typically support multiple projects/programs and contribute to the objectives of one or more organizational units and/or major subdivisions. Contacts are typically internal and external. Internal contacts frequently involve managers and employees from more than one organizational unit major subdivision and/or LOB/SO to share information coordinate efforts and discuss the statuses of assignments. External contacts typically are with customers and other parties on routine matters that relate to the professional or technical occupation that is being supported.

• US Citizenship is required.
• Selective Service Registration is required for males born after 12/31/1959.
• Must submit an SF50 (See Required Documents).

• To qualify for this position you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-E FG/GS-7-8 in the Federal Service. Specialized experience is experience that has equipped you with the particular knowledge skills and abilities to perform successfully the duties of the position and that is typically in or related to the position to be filled.

Specialized experience includes: Skill in utilizing web-based automated time-keeping and travel reservation programs knowledge of various office automation software programs tools and techniques used in the support of office operations skill in creating and updating spreadsheets and graphs tracking and analyzing information for a wide variety of programs entering and tracking budget purchasing and inventory.

Qualification requirements must be met by closing date of this vacancy announcement.

As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process) the FAA is committed to eliminating the use of the Knowledge Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore as an applicant for this announcement you are NOT required to provide a narrative response in the text box listed below each KSA.

In lieu of providing a KSA narrative response in the text box listed below each KSA or Other Factors in your work history please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.

Eligible applicants meeting the minimum qualification requirements and selective factor(s) if applicable may be further evaluated on the KSAs listed in the announcement. Based on this evaluation applicants will be placed in one of the following categories: score order category grouping or alphabetical and referred to the selecting official for consideration.