Management and Program Assistant
Job Location:
Des Plaines, IL - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
The incumbent will perform a combination of routine multiple andvarying assignments under the limited direction of the Field Office and Frontline Management Team.
Assists Office Manager and Frontline Management Team as well as the Administrative Officer. inday-to-day operations and may act as a lead for other support staff to coordinate multipleassignments for the Field Office. Performs back-up duties in the absence of the AdministrativeOfficer. Work activities typically support multiple projects/programs and contribute to theobjectives of the organizational unit.
Applies experience and advanced knowledge to plan and perform administrative assignments forprojects/programs. Has a broad understanding of how administrative assignments contribute toorganizational activities. Responsible for compiling tracking and analyzing data; providingadvanced computer assistance; scheduling meetings; preparing correspondence; providing written ororal explanation of organization policies; and coordinating the implementation of new officepolicies and systems.
Utilizes a variety of software programs to accomplish assignments. Demonstrates considerableindependence in planning time and coordinates only as needed with the Office Manager FrontlineManagement Team and Administrative Officer to prioritize assignments and use assigned helps others plan and identify resources to accomplish projects/programs/tasks.
Contacts are typically internal and external. Internal contacts frequently involve the OfficeManager Management Team and Administrative Officer as well as internal Aviation SafetyInspectors and administrative personnel. Other contacts may frequently include Division Managementand Functional Area Office personnel Flight Standards Field Office Managers and employees frommore than one organizational unit and/or Line-of-Business to share information coordinate effortsand discuss assignments. External contacts are typically with customers and other parties on routinematters that relate to the project/program that is being policies and procedures provide guidance for most assignments but allow somediscretion for the incumbent to select the most appropriate approach or to recommend newapproaches.
May provide recommendations to improve work processes. Resolves most problems and work issueswithout the assistance of the Office Manager Frontline Management Team or Administrative and informs Office Manager Frontline Management Team. Administrative Officer and/or other employees of problems/issues that require their attention andhelp them develop and recommend solutions. Provides guidance to lower-level administrative supportstaff for handling routine problems and issues. Utilizes the government travel system as necessary andassures compliance with established procedures and cost accounting data.
Work is reviewed periodically typically through status reports and at completion to ensure policycompliance and alignment with the requirements of projects and/or work activities.
Performs other duties as assigned.
- US Citizenship is required.
- Selective Service Registration is required for males born after 12/31/1959.
- Must submit an SF50 (See Required Documents).
- This is not a remotely sited position.
To qualify for this position you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-E FG/GS-7-8. Specialized experience is experience that has equipped you with the particular knowledge skills and abilities to perform successfully the duties of the position and that is typically in or related to the position to be filled. Specialized experience must demonstrate: Experience providing support and advice for administrative solutions which may include using appropriate safeguards and procedures for handling sensitive information. Experience using an array of specialized software applications to execute project tasks and achieve objectives. Experiencing managing comprehensive data compilation and tracking processes orchestrate interview coordination schedule meetings and draft correspondence with precision and efficiency. Experience with Window Operating Systems or similar system; and the Microsoft Office Professional Suite including the latest versionsof Word Access Excel PowerPoint and Outlook or similar systems.
Qualification requirements must be met by closing date of this vacancy announcement.
We may use this vacancy to fill other similar vacant positions.
Position may be subject to a background investigation.
A one-year probationary period may be required.
The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. all or none may be interviewed.
As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process) the FAA is committed to eliminating the use of the Knowledge Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore as an applicant for this announcement you are NOT required to provide a narrative response in the text box listed below each KSA.
In lieu of providing a KSA narrative response in the text box listed below each KSA or Other Factors in your work history please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.
Eligible applicants meeting the minimum qualification requirements and selective factor(s) if applicable may be further evaluated on the KSAs listed in the announcement. Based on this evaluation applicants will be placed in one of the following categories: score order category grouping or alphabetical and referred to the selecting official for consideration.
This position is covered by the FAA Core Compensation plan. Additional information about core compensation is available at ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the job.
Temporary Positions: This is a temporary position not-to-exceed two years; it may be extended terminated or may become permanent without further competition.
Upon completion of this assignment the selected employee shall return to his/her original permanent position or an equivalent position in the same commuting area.
Selectee will be required to report to an FAA Flight Standards Duty Location which may be discussed at selection.
This is not a bargaining unit position.
Links to Important Information: Locality Pay COLA
Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Experience:
Junior IC
