Management and Program Assistant

Performs a variety of tasks in implementing the offices programs policies and procedures. Assignments may include general office administration; prepare and manage documents; compile track and analyze information; enter and track budget expenditures; purchase and inventory; establish organize and manage files and records; provide computer assistance; schedule meetings; prepare correspondence; manage time and attendance; provide explanations of administrative policies; assist with the implementation of new office policies and systems; maintain calendars and travel records and arrangements.

Compiles and consolidates information and prepares reports for assigned programs. Has a broad understanding of how administrative financial and other business support assignments contribute to the activities of the organizational unit. Responsible for compiling tracking and analyzing data.

Assists with various analytical studies under the general direction of a higher level or more experienced employee. Assists in preparing administrative directives or revisions needed to implement recommendations. Collects program information from FAA personnel and enters it into information systems. Tracks all financial personnel supply and other such transactions through the office in both electronic and paper form. Gathers data reconciles transactions and identifies and resolves discrepancies.

Prepares travel orders including cost estimates for training assignments and permanent change of station actions. Reviews travel vouchers for administrative and procedural compliance including proper cost accounting codes and statistical accuracy.

Purchases administrative supplies or equipment/furniture assuring purchases are made through the appropriate channels. Initiates and reviews procurement requests for equipment and other items to ensure local purchases depot orders etc. are conducted according to policy. Ensures justifications of requested items meet criteria for expenditures.

Maintains an orderly supply room and distributes supplies. Ensures effective management of assigned agency property via the Automated Inventory Tracking System (AITS). Ensures internal control of property by conducting property inventories periodically by validating property assignment and locations.

Uses a wide variety of computer programs and software applications including CRU-X eLMS and E2. Utilizes a variety of financial applications such as DELPHI REGIS PRISM PCPS etc. as well as Excel to analyze trouble shoot and problem solve.

Prepares administrative articles reports and briefing items. Performs basic and routine tasks in day-to-day operations and applies limited experience and detailed knowledge to plan and accomplish tasks. Demonstrates some independence in planning time but frequently coordinates with a manager to prioritize tasks and use assigned resources. Plans coordinates and accomplishes workload which includes multiple assignments and priorities that support a variety of internal organizations. Established policies provide guidance for majority of work but some discretion is provided for the employee to select the most appropriate approach. Refers problems and work issues to a manager or more experienced employee when guidelines are not available.

May assist in developing and recommending solutions on some occasions. Contacts are primarily internal to the organizational unit major subdivision but may have a significant external component. Serves as a liaison between other offices internal and external to ATO including Service Centers and FAA headquarters. Purpose of contacts is to share information and/or discuss status of assignments. External contacts are typically with customers and other parties on routine matters that relate to assigned tasks.

• US Citizenship is required.
• Selective Service Registration is required for males born after 12/31/1959.
• Must submit an SF50 (See Required Documents).
• U.S. Citizen
• All Applicants MUST submit their most recent SF-50 (See Required Documents)

To qualify for this position at the FG-08 level you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FV-E or FG/GS-07 in the Federal Service. Specialized experience is experience that has equipped you with the particular knowledge skills and abilities to perform successfully the duties of the position.

Specialized experience should include: Specialized experience in maintaining a managers calendar; travel budget property or space management; arranging meetings and conferences; reviewing correspondence for correct grammar and conformance to policy and style; composing letters/memos maintaining files and records analyzing administrative processes or evaluating developing and recommending improvements to resource programs and workflow.

Applicants should include examples of specialized experience in their Work History.

Qualifications must be met by the closing date of this vacancy announcement. Applicants should include examples of their specialized experience in their work history.