Management Analyst

• Serves as a principal analyst advising internal staff program supervisors and external contractors on administrative financial and human capital support processes and regulations
• Executes short- and long-range budget formulation and execution cost and trend analysis and monthly reconciliation to support critical management decision-making.
• Oversees the integrity of administrative databases records management systems and inventory logs to ensure compliance with federal retention guidelines.
• Analyzes historical spending patterns and federal appropriation cycles to assist leadership with long-range funding projections and new initiative investments.
• Utilizes various purchase vehicles including Contracts Government Purchase Cards Interagency Agreements and MOUs to procure Agency services and supplies.
• Reviews processes tracks and reconciles Micro-Purchase procurement actions in accordance with pertinent Agency and Federal regulations.
• Evaluates macro-level administrative operations to discover isolate and resolve systemic operational processing bottlenecks.
• Writes in-depth reports briefing papers presentations directives policy memoranda talking points and other official correspondence.
• Collaborates with program managers to generate and brief recurring and initiative reports and project plans and budgets.
• Produces succinct well-organized executive summaries research reports and technical briefing packages for agency leadership.
• Develops and drafts formal agency-wide administrative policies standard operating procedures (SOPs) and operational directives.
• Monitors and reports Agency Continuity of Operations (COOP) data to agency leadership.
• Represents the Resource Management Staff on cross-functional committees and multi-agency working groups.
• Facilitates the timely completion of employee requests for assistance on the full range of administrative processing areas.

• You must be a US Citizen or US National.
• Males born after 12/31/1959 must be Selective Service registered or exempt.
• Subject to satisfactory adjudication of background investigation and/or fingerprint check.
• May be required to successfully complete a probationary or trial period unless previously served. Refer to the Next Steps section for more information.
• Direct Deposit: Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
• If you are newly hired the documentation you present for purposes of completing the Department Homeland Security (DHS) Form I-9 on your entry-on-duty date will be verified through the DHS E-VERIFY system.
• Successfully pass the E-Verify employment verification check. To learn more about E-Verify including your rights and responsibilities visit statements or responses on a resume or application can jeopardize employment and may be grounds for disciplinary action including removal from Federal service.
• If you are selected you may need to complete a Declaration for Federal Employment (OF-306) prior to being appointed to determine suitability for Federal employment and to authorize a background investigation.

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including time-in-grade restrictions specialized experience and/or education as defined below.

Time in Grade: Current federal employees applying for a promotion opportunity must meet the time in grade requirement of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled.

Qualifications: Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including specialized experience and/or education as defined below:

To qualify at the GS-12 level applicants must possess one year of specialized experience in at least 5 out of 6 of the statement listed below equivalent to at least the GS-11 grade level in the federal service (or similar experience in the private or public sector). This experience must demonstrate the ability to work independently to perform the following duties:

• Advising internal staff program supervisors or managers on administrative financial and human capital regulations or procedures.
• Formulating and executing short- or long-range budgets while conducting cost and trend analyses to support management decisions.
• Managing large-scale administrative operations identifying systemic inefficiencies and implementing solutions to improve workflow.
• Authoring policy memoranda briefing papers directives or agency-wide standard operating procedures (SOPs).
• Utilizing diverse purchase vehicles (Contracts Interagency Agreements MOUs) to procure large-scale agency services and supplies.
• Leading cross-functional committees and multi-agency working groups to align resource management goals.

• Advising executive leadership and external entities on the strategic integration of administrative financial and human capital regulations or procedures.
• Directing long-range budget formulation strategic financial programming or federal appropriation forecasting for agency accounts to defend funding requests before department-level budget officials.
• Formulating drafting or authorizing official agency-wide policies strategic directives operational mandates or highly sensitive executive briefing packages for agency heads.
• Overseeing emergency preparedness reporting including Continuity of Operations (COOP) data and post-catastrophic event coordination for agency leadership.
• Negotiating structuring or overseeing the execution of acquisition strategies to include Interagency Agreements or Memorandums of Understanding (MOUs) that impact multi-year agency operations.
• Briefing agency executives using synthesized technical packages executive summaries or strategic research reports to drive organizational policy.