MAINT-Project Accounting Administrator

Zachry Group has an exciting opportunity for aProject Accounting Administrator. The primary focus of this position is to support and coordinate payroll accounts payable billing contract administration and project accounting activities for the Chevron Pasadena maintenance operations. The Project Accounting Administrator will work closely with project management operations vendors and corporate accounting personnel to ensure timely and accurate processing of financial transactions while maintaining compliance with company policies and client requirements.

Effective interaction with project teams employees subcontractors vendors and customers is essential for this role. The ideal candidate will be highly motivated possess strong problem-solving abilities and demonstrate excellent communication and organizational skills.

• Process and review payroll information to ensure accurate and timely employee payments.
• Review accounts payable transactions for completeness accuracy and proper coding prior to payment.
• Assist in managing vendor invoices and resolving invoice discrepancies.
• Ensure vendor inquiries and payment requests are handled in a timely and professional manner.
• Support accounts receivable functions customer billings and collections activities.
• Complete monthly accruals and assist with financial reporting requirements.
• Prepare journal entries and support month-end closing processes.
• Communicate and work effectively with vendors field personnel project management and corporate accounting teams to resolve issues.
• Assist with internal and external audits as required.
• Create and maintain reports spreadsheets and financial tracking tools for management review.
• Review executed contracts and agreements to ensure compliance with billing and payment requirements.
• Monitor project costs and support project financial reporting activities.
• Maintain confidential financial and employee information.
• Assist with training and development of administrative personnel when needed.
• Perform other accounting and administrative duties as assigned.

• High School Diploma or GED required.
• Minimum three (3) years of related accounting payroll accounts payable accounts receivable or project administration experience.
• Values ethics professionalism and maintains confidentiality.
• Proficient in Microsoft Office applications including Excel Word Outlook and PowerPoint.
• Strong interpersonal and customer service skills.
• Strong oral and written communication skills.
• Ability to analyze information solve problems and exercise sound judgment.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.

• Bachelors degree in Accounting Finance Business Administration or a related field.
• Three to five (3-5) years of project accounting or industrial construction/maintenance accounting experience.
• Experience supporting refinery petrochemical industrial maintenance or construction projects.
• Experience with ERP systems and financial reporting tools.

• Required to communicate effectively in person by telephone and through email.
• Frequent use of computer equipment and office technology.
• Requires arm-hand steadiness manual dexterity finger dexterity and coordination.
• May occasionally be required to lift carry or move office materials and equipment.
• May involve extended periods of sitting standing walking and operating office equipment.
• Must possess sufficient visual acuity with or without corrective lenses to perform assigned duties safely and effectively.

• Work will be performed in a general office environment located at the Chevron Pasadena Refinery jobsite.
• This is not a remote position.
• The role requires the ability to operate effectively in a fast-paced work environment supporting active maintenance operations.
• Employees may be required to access operational areas of the refinery and must comply with all site safety requirements.
• Noise levels are generally low to moderate in office settings but may vary when accessing plant areas.
• Appropriate personal protective equipment (PPE) may be required when entering designated operational areas.

The above description covers the fundamental responsibilities of theProject Accounting Administrator position. It shall not be construed as a complete listing of all miscellaneous incidental or similar duties which may be required from day to day.

Zachry is dedicated to providing a Safe and Drug Free work environment and is an Equal Opportunity Employer.

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