Long Range Building Program Coordinator (02004)

What are we looking for

We are looking for a technically capable organized and collaborative professional who is comfortable working with facility data technology systems planning processes and a wide range of stakeholders. You do not need to know every State system on day onewe will provide trainingbut you should be eager and able to learn new software and apply it confidently.

Education and Experience:

• Bachelors degree in Architecture Architectural Engineering Engineering Construction Management Project Management or related condition assessment field

• Two (2) years applicable experience;

• Alternate combinations of education and experience will be considered on a case-by-case basis.

• Experience with facility data systems databases GIS ArcGIS Archibus or similar tools is preferred.

• Familiarity with facility condition assessments and facility condition index interpretation is preferred.

Competencies:

Knowledge of:

• Facility condition assessment practices and methodology.

• Basic understanding of building construction and building systems including mechanical electrical plumbing structural architectural or energy-related systems.

• Construction project and contract administration principles.

• Economic safety efficiency and lifecycle considerations affecting public facilities.

• Construction-related project data building systems information and facility assessment results.

Ability to:

• Demonstrate strong technical proficiency and the ability to quickly learn configure manage and maintain software systems and data tools.

• Work confidently with data including understanding how database information is structured connected maintained and reported.

• Use Microsoft 365 toolsespecially Excel Word Outlook Teams and SharePointto organize analyze track and report information.

• Prepare clear accurate well-organized reports summaries planning materials and publications.

• Manage multiple assignments while keeping priorities deadlines and details on track.

• Coordinate effectively with agencies consultants campuses and other stakeholders.

• Use tact diplomacy sound judgment and discretion to build productive working relationships.

• Communicate professionally and clearly both verbally and in writing.

• Build consensus among stakeholders with different priorities and perspectives.

• Identify emerging issues risks and trends and help develop practical strategies to address them.

Does this sound like you

Please tell us how and why by submitting your resume and cover letter. (Please Note: You do not need to complete the work experience or the education & certifications portion of the application process in our recruiting system. You only need to upload the requested documentation.)

What can you expect from us in return for your hard work

Ø Look here to see the additional benefits! They include:

o Work/life Balance

o Health Coverage

o Retirement plans

o Paid Vacation and Sick Leave and Holidays

o And more

Ø Public Service Loan Forgiveness (PSLF) Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF. Look here to learn more and see if you may qualify!

Other important information to be aware of.

• This position requires the successful completion of a criminal background check.

• Only online applications are accepted. By applying online you are able to receive updates and monitor the status of your application.

• The Department of Administration participates in E-Verify to confirm employment accepting a job offer and completing form I-9 your information will be submitted to the Department of Homeland Security and Social Security Administration for more information about E-Verify please visit the E-Verify website found here live in Helena Montana

  • Helena is surrounded by rolling hills and lofty mountains and is tucked below the Continental Divide.

  • It is a relatively quiet place to call home where small-town living collides with outdoor adventure.

  • Helena has a rich history and was originally founded as a gold camp during the Montana gold rush.

  • Learn more about moving to and/or living in Helena Montana here.

  In this position you will be afforded the opportunity to telework however there will be required weekly in-office day(s) in Helena. Specific conditions will be outlined as part of the job offer and must adhere to state policy.

  Why should you keep reading and consider working here

  We know you have other work options but we ask you to consider working with us at the State of Montana Department of Administration. Our foundation of success is having effective working relationships built on mutual trust and respect. We will challenge you to be the best you can be and will work hard to provide a work environment that allows you to succeed.

  (You can learn more about us here.)

  What is this career opportunity
  
  The Architecture & Engineering (A&E) Division is seeking a highly organized technically capable professional to serve as a Long-Range Building Program Coordinator.

  A&E manages the full life cycle of state facility projects including the design construction repair and alteration of buildings used by state agencies and the Montana University this position you will help ensure the State has reliable information to understand facility needs prioritize investments and plan for the future of public buildings across Montana.

  You will serve as a central point of coordination for the Statewide Facility Condition Assessment (FCA) Program and provide key support for the Long-Range Building Program (LRBP) the States process for planning and prioritizing capital investments in state facilities.

  Working closely with the A&E Planning Manager state agencies university system staff consultants and other partners you will coordinate facility assessments; manage facility inventory and assessment data; support reporting and planning efforts; and assist with capital development and feasibility planning studies.

  This role combines data and systems administration stakeholder coordination planning support and project management. The Division will provide training on its systems. The successful candidate will bring strong technical aptitude an interest in learning new tools and the ability to keep complex projects information and relationships organized.

  Key responsibilities include:

  • Coordinating statewide facility condition assessment activities schedules communications and consultant work.

  • Maintaining facility inventory and assessment data systems including data quality user support reporting and system configuration.

  • Gathering organizing validating and tracking facility and maintenance information from agencies campuses and consultants.

  • Supporting the LRBP cycle by managing project requests maintaining project lists preparing planning materials and helping develop six-year capital plan information.

  • Assisting with LRBP project submissions agency portal entries reports and the Long-Range Building Program publication.

  • Supporting capital development and feasibility planning studies including scope schedule budget consultant coordination and project documentation.

  • Helping support the States energy program through consultant coordination and documentation.

  (You can learn more about the division here.)

  Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.
  
  State government does not discriminate based on race color national origin religion sex sexual orientation gender identity or expression pregnancy childbirth or medical conditions related to pregnancy or childbirth age physical or mental disability genetic information marital status creed political beliefs or affiliation veteran status military service retaliation or any other factor not related to merit and qualifications of an employee or applicant.