Loan Officer Assistant

MAJOR Responsibilities:

Loan Application & Pre-Approval Management

• Review loan applications for accuracy and completeness including the Loan Story. Complete or assist with loan applications when directed by the Loan Officer.
• Proactively follow up with prospective borrowers new pre-approvals and existing pre-approval files.
• Backfill pre-approved files with documentation anticipated for processing and underwriting.
• Request and obtain additional borrower documentation through nCino and other communication channels.
• Review and analyze borrower income documentation by calculating income or utilizing available resources to accurately determine qualifying income including variable declining self-employed rental and other complex income types in accordance with AUS findings and applicable investor guidelines.

Loan File Management

• Maintain complete accurate and well-organized loan files within Encompass and other company systems.
• Rename and organize documents within the eFolder to company standards.
• Maintain detailed and accurate loan notes within Encompass and CRM.
• Manage loan-related tasks and workflow within CRM and other internal systems.
• Maintain accurate and timely records throughout the loan process.

Compliance and Documentation

• Perform required RESPA and regulatory compliance tasks including reviewing loan documentation for completeness and accuracy.
• Review and verify loan data including borrower residency employment history mortgage insurance earnest money deposits purchase contract information and closing dates.
• Complete required FHA VA Conventional and investor-specific documentation and compliance requirements.
• Review Loan Estimates fee itemizations and supporting documentation to ensure accuracy and compliance.
• Review analyze and accurately enter pertinent loan information from the real estate purchase contract into Encompass.
• Prepare and send initial disclosures in accordance with regulatory requirements and company timelines.

Client Loan Officer & Referral Partner Communication

• Communicate with borrowers as directed or requested by the Loan Officer throughout the pre-processing and processing stages of the loan.
• Contact borrowers regarding initial disclosures and answer general questions regarding the disclosure package.
• Provide timely professional updates to borrowers real estate agents and referral partners as directed or requested by the Loan Officer.
• Support Loan Officers with client and referral-partner communications as requested and deliver exceptional customer service.

Assist with Processing

• Order schedule monitor and update appraisals as needed.
• Coordinate documentation and communication with title companies insurance agents and other third parties.
• Assist with processing support to ensure files are complete and progressing toward underwriting approval.

Closing Coordination

• Confirm borrowers have reviewed and electronically signed the Initial Closing Disclosure (ICD) within required timelines.
• Communicate final closing information to borrowers including final cash-to-close figures closing date time location and cashiers check or wire instruction requirements.

Team Collaboration

• Work collaboratively with Loan Officers Processors Underwriters Closers and Operations team members to ensure loan files move efficiently through the mortgage process.
• Provide CRM marketing support as requested.
• Demonstrate urgency while managing multiple loan files competing priorities and time-sensitive deadlines.
• Identify file issues proactively and communicate concerns to the appropriate team members to minimize delays.

MUST HAVE Requirements:

Experience:

• Mortgage Industry Knowledge: 1-2 years of residential mortgage process loan terminology and applicable compliance requirements.
• Program knowledge in Conventional FHA and VA and documentation requirements.
• Ability to research mortgage guidelines as needed.
• Loan Origination Software Experience: Experience using loan origination software preferably Encompass to manage loan documentation disclosures and pre-processing tasks.
• Organization & Time Management: Exceptional organizational skills with the ability to prioritize multiple tasks manage deadlines and accurately complete assigned responsibilities in a fast-paced environment.
• Attention to Detail: meticulous attention to detail to identify and correct errors ensure compliance with regulations and verify the accuracy of all loan documentation.
• Sense of Urgency: Ability to work effectively in a fast-paced time-sensitive environment while consistently meeting deadlines and maintaining accuracy.
• Communication Skills: Strong written and verbal communication skills with borrowers referral partners and internal team members.
• Team Collaboration: Ability to work collaboratively while maintaining a positive team-oriented attitude.
• Adaptability & Initiative: Willingness to learn new processes accept coaching adapt to changing priorities and proactively identify opportunities to improve efficiency and accuracy.

NICE-TO-HAVE Requirements:

• Two (2) or more years of mortgage industry experience as a Loan Officer Assistant Processor or in a similar mortgage operations role.
• Experience using Encompass and other mortgage technology platforms including Surefire and nCino.
• Experience reviewing borrower documentation for completeness accuracy and investor or agency guideline compliance.
• Experience with Non-QM Brokered loans and Bond/DPA programs.
• Experience calculating borrower income reviewing assets and analyzing credit documentation.
• Ability to build and maintain strong relationships with borrowers referral partners and internal team members.
• Demonstrated ability to identify process improvement opportunities and contribute to operational efficiencies.
• Desire to continually learn and develop professionally within Fountain Mortgage.

Physical Requirements

• Ability to work in an office environment while being seated standing walking typing and speaking.

Security Responsibilities

• Operate in alignment with all company security policies procedures and regulatory standards to ensure confidentiality and integrity of data.
• Complete all assigned security and compliance trainings (e.g. BAI modules) within designated timeframes.
• Protect sensitive borrower and company data including secure handling storage and transmission of loan documents and audit materials.
• Limit access to confidential information to only those with a legitimate business need in accordance with the principle of least privilege.
• Report any suspected security incidents or breaches immediately to the appropriate internal contact or security officer.
• Maintain vigilance in preventing unauthorized access including secure login practices and safeguarding of credentials.