Licensing Operations Associate Manager

Be Part of Whats Next

Help power the operations behind high-impact licensing programs and award initiatives across Hearst Magazines. AsLicensing Operations Associate Manager youll bring structure insight and innovation to a fast-moving businessbuilding smarter processes and ensuring teams have what they need to execute successfully.

About Hearst Magazines (Why Us)

Hearst Magazines portfolio of more than 30 iconic brands in the U.S. inspires and entertains audiences wherever they are across every platform. We are a global media company that publishes nearly 200 magazine editions and 175 websites around the worldand together we are shaping whats next.

Key Responsibilities (What You Are Doing)

• Ownend-to-end licensing operations including contract routing and execution client onboarding invoicing coordination asset delivery renewal tracking and CRM management.
• Managecontract administration and recordkeeping partnering with Legal on redlines amendments rights questions and other contractual matters.
• Build and optimizescalable processes SOPs and systems that improve operational efficiency accuracy consistency and business continuity.
• Identify and implementopportunities to automate manual workflows and leverage AI and other technologies to increase team productivity and data accuracy.
• Coordinateaward-submission and licensing operations managing submission intake entrant and winner information key timelines PR contacts embargo and live dates asset deadlines reporting and licensing materials in partnership with Editorial and other stakeholders.
• Develop and maintaindashboards and reporting across sales activity KPIs deal stages renewals and other business metrics surfacing trends opportunities and operational needs.
• Anticipatecapacity and resource needs by maintaining visibility into upcoming award programs submissions licensing cycles renewals and deadlines while ensuring Sales has current rate cards one-sheets emblems award information and other approved resources.
• Partneracross Sales Finance Legal Marketing Creative Editorial and brand teams to execute licensing programs resolve operational issues and train team members on processes systems and operational best practices.

Qualifications (What Were Looking For)

• 4 years of experiencein licensing operations sales operations business operations project management or a related field with experience managing complex cross-functional workflows.
• Strong operational and project-management skills with the ability to manage multiple workstreams deadlines and stakeholders while maintaining close attention to detail.
• Experience with contract administration CRM systems reporting invoicing coordination or similar business processes.
• A process-improvement mindset and demonstrated ability to build clear scalable workflows and documentation.
• Comfort working with data and developing reports or dashboards that translate business activity into actionable insights.
• Curiosity about automation AI and emerging technologies with an interest in applying new tools to improve productivity accuracy and efficiency.
• Strong communication and collaboration skills with the ability to build effective partnerships across business creative editorial financial and legal teams.
• This role is based inNew York Cityand requires working in the officefour days per week.

Benefits (What We Offer)

• Work with the Best:Collaborate with top-tier professionals across media advertising tech fashion lifestyle and publishing shaping the future of these dynamic industries.
• Grow Your Skills:Unlock your potential with access to innovative training programs immersive workshops and exclusive industry events.
• Work-Life Harmony:Enjoy the flexibility of hybrid work empowering you to balance professional success with personal priorities.
• Foster Connection & Belonging:Join our Employee Resource Groups and help create a welcoming workplace where everyone feels valued and empowered.
• Wellness First:Prioritize your well-being with a comprehensive benefits package that includes medical dental and vision insurance from Day 1.
• Plan for Your Financial Future:Enjoy competitive financial perks including a 401(k) plan with a generous company match.

The base salary range for this role is $66300-$72000. This position is not eligible for bonus or commission compensation. Actual compensation will be determined based on experience skills qualifications and location.

Hearst Magazines is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability protected veteran status or any other characteristic protected by law.