Legal Receptionist

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment.

Legal Receptionist
Chicago IL 60606 (onsite)
3 Months Contract
Mon - Fri 8:00 AM - 5:00 PM

The role consists of typical receptionist duties including answering the phones responding to emails greeting guests booking and maintaining the conference room schedule and ordering food/catering for meetings. This person will be responsible for the security of the office by checking in visitors. There will also be some light administrative tasks required including entering invoices and occasional work within Microsoft Excel. The role is currently temporary to cover for an employee on leave however based on the needs of the business there may be opportunity for conversion. Candidates submitted to this requisition should present professionally and speak professionally and clearly. They should also have strong email and phone etiquette. Some Microsoft skills are important as well as working with Microsoft Excel. Candidates should also be able to lift up to 50 pounds. Parking is currently provided; however that can change without notice.

Responsibilities:

• Greet visitors clients and employees professionally.
• Answer incoming calls transfer calls and respond to emails.
• Check in visitors and follow office security procedures.
• Schedule conference rooms and ensure they are prepared for meetings.
• Arrange food beverages and catering for meetings.
• Enter invoices and perform basic data entry using Microsoft Excel.
• Assist with calendars appointments document preparation and filing.
• Maintain the reception area and keep office supplies organized.
• Provide administrative and customer service support to attorneys paralegals and other staff.

Requirements:

• High school diploma required.
• Previous receptionist front desk switchboard or administrative experience preferred.
• Law firm or legal office experience is highly preferred.
• Basic knowledge of Microsoft Office particularly Word and Excel.
• Professional verbal and written communication skills.
• Excellent phone and email etiquette.
• Ability to multitask and stay organized.
• Professional appearance and customer service skills.
• Ability to operate office and conference room equipment.

Metasys Technologies/NVISH is an equal opportunity employer. All applicants will be considered for employment without attention to race color religion sex sexual orientation gender identify national origin veteran or disability status.