Legal Operations Specialist Contract

Coherent is seeking a detail-oriented Legal Operations Specialist Billing to join its Legal Operations and Strategy team. Reporting to the Senior Manager Legal Solutions and Strategy this role will be responsible for the day-to-day administration of Coherents legal billing processes and e-billing platform.
The specialist will work closely with Legal Finance Accounts Payable outside counsel and other legal service providers to help ensure that invoices accruals vendor information and billing data are processed accurately and on time.
This is a hands-on operational role in a global legal department managing significant legal spend and a large population of outside counsel and legal vendors. The successful candidate will be highly organized comfortable working with financial and billing information and a natural collaborator and problem solver.

Primary Duties & Responsibilities

• Support the end-to-end legal billing process including invoice review approval workflows issue resolution payment tracking and compliance with billing guidelines.

• Coordinate legal accruals budgeting and financial reporting activities in partnership with Finance Accounts Payable legal matter owners and external counsel.

• Serve as the primary administrator for the legal e-billing and matter management platform maintaining data integrity user access workflows vendors matters rates and system records.

• Build strong working relationships with law firms and legal vendors managing onboarding billing communications and ongoing support.

• Monitor and improve legal operations processes identifying opportunities for automation efficiency and enhanced reporting.

• Create and maintain process documentation billing guidelines user training materials and standard operating procedures.

• Support system enhancements technology implementations and legal operations transformation initiatives.

• Partner across Legal Finance Accounts Payable Procurement and IT to deliver operational excellence and support key business priorities.

Education & Experience

• Bachelors degree or equivalent professoinal experience.

• Three to five years of relevant experience in legal billing e-billing law-firm finance accounts payable legal operations or a related function.

Skills

• You are a proactive problem solver with strong organizational skills and a passion for improving processes. You enjoy working with both financial data and operational systems and you are comfortable collaborating with stakeholders across multiple functions.

• Youll likely bring:

• A Bachelors degree or equivalent professional experience.

• 3 to 5 years of experience in legal billing legal operations e-billing law firm finance accounts payable or a related function.

• Experience reviewing invoices resolving billing discrepancies and managing high-volume administrative processes.

• Strong analytical skills including proficiency in Microsoft Excel and financial data reconciliation.

• Excellent communication and stakeholder management skills with a customer-focused approach.

• Strong attention to detail and the ability to manage multiple priorities while meeting deadlines.

• Sound judgment and the ability to identify and escalate issues when appropriate.

• Experience handling confidential and financially sensitive information with discretion.

  Preferred

• Experience with legal e-billing or enterprise legal management platforms such as SimpleLegal Unity Brightflag Legal Tracker or similar solutions.

• Previous experience within a corporate legal department law firm or professional services environment.

• Familiarity with legal billing guidelines LEDES invoices accruals timekeeper rates and matter-based billing.

• Experience partnering with Finance and Accounts Payable teams.

• Involvement in process improvement initiatives system implementations or operational transformation projects.

• Curiosity about emerging technologies including AI and a track record of identifying opportunities to automate and improve workflows.

Working Conditions

• This position is hybrid
• May require occasional off-site meetings or travel
• Regular use of a computer and other office equipment is necessary
• Interaction with team members and external contacts is a regular part of the job
• May require occasional overtime and flexibility in work hours to accommodate the executives needs

Physical Requirements

• Sitting for extended periods while working on a computer or conducting meetings.
• Use of hands and fingers for typing writing and handling documents.
• Occasional lifting of objects or materials up to 20 pounds for administrative tasks.
• Ability to communicate verbally and in writing.

• Mobility within the office environment to attend meetings or interact with colleagues.

Safety Requirements

All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards.

Quality and Environmental Responsibilities

Depending on location this position may be responsible for the execution and maintenance of the ISO 9000 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System.

CultureCommitment

Ensure adherence to companys values (ICARE) in all aspects of your position at Coherent Corp.:

Integrity Create an Environment of Trust

Collaboration Innovate Through the Sharing of Ideas

Accountability Own the Process and the Outcome

Respect Recognize the Value in Everyone

Enthusiasm Find a Sense of Purpose in Work

Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex gender identity sexual orientation race color religion national origin disability protected Veteran status age or any other characteristic protected by law.