Legal Assistant
Job Location:
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
A well-established Florida defense law firm with multiple offices statewide is seeking an experienced Legal Assistant to join its Tampa office. The firm handles litigation and appeals in Florida state and federal courts and is committed to providing exceptional legal services and support to its attorneys and clients.
The firm is seeking a Legal Assistant with 3 years of insurance defense experience preferably with experience supporting attorneys in medical malpractice and healthcare defense.
The ideal candidate will be highly organized detail-oriented professional and able to manage multiple priorities in a fast-paced litigation environment.
Maintain attorney calendars and ensure deadlines hearings meetings depositions inspections and other events are properly scheduled and tracked.
Schedule appointments depositions meetings inspections hearings and other case-related activities for assigned attorneys.
Assist attorneys with drafting proofreading redacting and editing legal documents and correspondence for accuracy grammar formatting and content.
Manage billing for assigned attorneys including time entry pre-bills invoicing and compliance with client billing guidelines.
Process incoming invoices from vendors experts and other third parties for services provided on behalf of clients.
Submit new case assignments conflict checks and other matter-related updates.
Prepare files for case closure and ensure all required documentation is completed.
Answer telephone calls and routine questions from clients and team members and route calls to the appropriate staff when necessary.
Assist with organizing client materials case files and attorney work product.
Handle court filings and submissions through the Florida E-Filing Portal E-Courtesy JAWS CM/ECF e-service platforms and other applicable systems.
Manage litigation and case-management portals to maintain accurate and up-to-date client and matter information.
Learn and efficiently utilize firm-specific software and technology.
Perform general administrative duties including client file management correspondence expense reports CLE tracking check requests and other office support functions.
Excellent written and verbal communication skills.
Strong organizational skills and attention to detail.
Ability to prioritize and manage multiple deadlines.
Dependable professional and able to work independently.
Strong client-service skills and responsiveness.
Ability to remain calm and professional under pressure.
Ability to follow instructions and complete assignments accurately and on time.
Strong teamwork and collaboration skills.
Basic computer proficiency and ability to effectively use standard office equipment and technology.
High school diploma or equivalent from an accredited institution.
35 years of legal assistant experience required.
Insurance defense experience preferred.
Experience supporting medical malpractice and/or healthcare defense attorneys preferred.
The firm offers a comprehensive benefits package including:
Medical dental and vision insurance
Paid time off
Paid holidays
401(k) and profit sharing
Life insurance
Short-term disability
Optional critical care accident hospital indemnity and dependent life insurance
Employee appreciation events and other employee-focused programs
Required Experience:
Junior IC
About Company
Scotiabank is one of the leading foreign banks serving large national and multinational corporations in the U.S. through its Global Banking and Markets, Global Transaction Banking and Wealth Management business lines.
