Legal Assistant

We are a premier fast-growing law firm located in beautiful La Jolla California seeking a motivated and detail-oriented Legal Assistant to join our dynamic team. This position is ideal for individuals who are passionate about supporting legal professionals and want to work in a collaborative fast-paced environment. You will play a crucial role by providing top-tier administrative support managing court calendars and maintaining seamless client Responsibilities

• Case Management: Maintain organize and categorize physical and digital case files to ensure absolute accessibility.
• Docketing & Calendaring: Manage litigation calendars track pleading deadlines and schedule client meetings or court appearances.
• Document Preparation: Prepare proofread and format initial drafts of legal shells pleadings and correspondence.
• Court E-Filing: Handle electronic filings (e-filings) in California state and federal courts using systems like OneLegal or Nationwide.
• Client Communication: Serve as a professional first point of contact for clients opposing counsel and court personnel.
• Administrative Support: Assist with legal billing entry processing vendor invoices and sorting daily mail.

Qualifications & Skills

• Experience: Minimum of 23 years of experience working as a legal assistant or secretary within a law firm.
• Technical Proficiency: Hands-on experience with Microsoft Office (Word Outlook) legal billing software and docketing tools (e.g. Law Toolbox).
• Communication: Exceptional verbal and written communication skills with a strong customer-service mindset.
• Organization: Superior attention to detail strong time-management skills and the ability to manage multiple competing deadlines.
• Discretion: Strict commitment to upholding client confidentiality and data security protocols at all times.