Legal Administrative Assistant Commercial Real Estate

Location: Ithaca NY (100% in the office)Do you have real estate experience Are you excited about the opportunity to join an innovative growing law firm that has been successful for more than 165 years Harris Beach Murtha is in search of a Legal Administrative Assistant to join our Commercial Real Estate team in Ithaca NY. You will thrive in this role if you have:1-3 years of administrative assistant experience (required) Law firm experience (preferred) Experience with commercial and/or residential real estate (preferred)High school diploma or equivalentExceptional oral and written communication and organizational skillsProficiency with MS Office including Word Outlook and Excel and able to efficiently use technology resourcesThe Legal Administrative Assistant will work primarily on matters with buyers and sellers institutional lenders realtors attorneys paralegals and others in the sale and purchase of residential and commercial real estate. Do you have thedrive and desire to:Prepare and process legal papers and documents requiring knowledge of legal format terminology and proceduresHandle incoming and outgoing mail date stamp and distribute promptly upon receiptCoordinate conferences meetings and appointments for attorneys and clients including conference room scheduling and preparation of materialsManage documents associated with buying/selling/financing real estate involving firm clientsCoordinate/order updates of title documents tax searches survey maps and any other due diligence needed for transactions as appropriateFollow-up with clients to schedule appointments and obtain signatures on various documentsCoordinate work through word processing copying and messenger services for the prompt production and delivery of documents including hand deliveries within a four-block radius of the office if appropriate/as necessaryProcess check requests invoices and attorney expense reimbursement requestsCommunicate with in-house counsel for the client counsel for the other party realtors and clients concerning their transactions status and developmentsPrepare title insurance based on attorney reviewAssist with other duties as neededHarris Beach Murtha recognizes everyone has a right to be included. You will be successful in your career at the firm if you:Exhibit the ability to effectively multi-task meet deadlines and provide solutions in a fast-paced office setting Believe in the firms core values: collaboration inclusion ingenuity respect integrity and commitmentEnjoy working with diverse personalities within various levels of the firmAre comfortable working in the office every dayHarris Beach Murtha is not accepting candidate submissions from recruiting agencies for this position during the first two weeks after posting. Following this period agencies with an active fee agreement with the firm may reach out to our internal recruitment team inquire about potential collaboration for this information will vary depending upon relevant experience for the position geographic locations and weekly hours schedule. The anticipated weekly schedule for the Legal Administrative Assistant is 38.75 hours per NY: $24.82 - $29.78/hourHarris Beach Murtha offers a comprehensive benefits package that supports both professional and personal well-being. Benefits include medical dental and vision insurances; health savings and flexible spending account options; life and disability insurances; retirement plan including 401(k) and profit sharing; paid leave programs; employee assistance resources; commuter and parking benefits where applicable; and professional development opportunities. Eligibility for benefits is subject to applicable plan terms and firm Beach Murtha is committed to an inclusive environment and we welcome applications from diverse candidates with varied background and skills including military experience. Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer. #LI-Onsite