Legal Administrative Assistant

Dentons US LLP is seeking a highly organized and experienced Legal Administrative Assistant to provide support to our trusts and estates lawyers in our Chicago office. This role offers the opportunity to work in a dynamic collaborative environment supporting sophisticated trusts and estates work for high-profile clients. This position is hybrid with a three day in-office requirement per week.

Responsibilities

• Manage core legal administrative tasks including conflicts checks new client-matter openings expense reconciliation billing electronic approvals calendaring conference room reservations and travel arrangements.
• Coordinate and track high-priority action items deadlines and follow-ups to ensure timely delivery by attorneys.
• Handle confidential and sensitive communications including screening and managing emails calls and correspondence with clients partners and executives.
• Utilize the Document Management System (iManage) for secure filing organization and efficient retrieval of documents and records.
• Provide high-level administrative and organizational support such as planning internal/external meetings and conferences including catering and logistics.
• Anticipate needs prioritize competing demands and proactively manage a heavy workload in a fast-paced setting (overtime may be required periodically).
• Other duties may be assigned to support the teams needs and fully meet the requirements for this position.

Qualifications & Experience

• 5 years of legal administrative experience in a mid to large-size law firm with strong preference for prior support in the trusts and estates practice.
• Advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint).
• Demonstrated proficiency with legal-specific tools: iManage (required); familiarity with Intapp Emburse (formerly Chrome River) Kiteworks and Litera strongly preferred.
• Exceptional written and verbal communication skills with the ability to interact confidently professionally and discreetly with clients high-level partners and executives.
• Proven ability to maintain the highest levels of confidentiality exercise sound judgment and thrive in a collaborative deadline-driven environment.
• Strong organizational skills attention to detail and capacity to manage multiple priorities while remaining proactive and solutions oriented.
• Must be able to work overtime as needed.

Salary

Pursuant with states laws the salary range for this position is $78000 - $90000 based on experience and local market.

Dentons US LLP offers a competitive salary and benefits package including medical dental vision 401k profit sharing short-term/long-term disability life insurance tuition reimbursement paid time off paid holidays and discretionary bonuses.

Dentons US LLP is an Equal Opportunity Employer - Disability/Vet. Pursuant to local ordinances we will consider for employment qualified applicants with arrest and conviction records.

If you need any assistance seeking a job opportunity at Dentons US LLP or if you need reasonable accommodation with the application process please call our Talent Acquisition Specialist at 1 or contact us at

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