Leadership Program Administrator & Event Planning

Marketing Statement:

Tokio Marine North America Services (TMNAS) provides professional support services to Tokio Marine Group companies in the United States including Tokio Marine America First Insurance Company of Hawaii and Philadelphia Insurance Companies. Customer service is our focus and our passion! Tokio Marine North America Services adds value in all that we do providing the best professional service to our business partners allowing them to achieve their goals. Our talented team delivers actuarial audit corporate communications financial and investment human capital services information technology legal and payroll expertise to our customers.

Works collaboratively with the SVP of Talent Management and Organizational Development to execute two annual multi-faceted leadership development programs. Provides support event planning and program coordination for six to eight annual multi-day events for 50-100 participants plus 10-15 additional virtual trainings. Supports other enterprise talent development activities and events across North America.

Essential Job Functions:

Manages all aspects of content associated with the leadership program including PPT Presentations facilitator outlines participant materials handouts and rosters. Provides drafting updating version control and copy editing. Develops participant packets name tags and gift items. Provides design and branding support for program materials and supplies.Administrates and coordinates a mentorship program for participants. Analyzes and manages training evaluation process and implements continuous improvement on instructional material in collaboration with Management.Provides support for program teambuilding events: Researches vendors analyzes options provides pricing reviews makes recommendations. Collaborates on the development of custom activities. Develops and executes participant communications including pre-packets pre-work instructions participant correspondence. Develops and administrates a social media site dedicated to participant communications. Manages all program logistics including hotel transportation catering signage displays materials facilities and IT needs. Administrates the programs project plan ensuring alignment and completion of all related event tasks. Provides vendor management: Negotiates and administrates contracts with service providers; Manages BEOs; Handles all invoicing; Manages vendor appointments and communications. Serve as liaison with vendors on event-related matters. Manages program invoices and expense payments. Provides onsite event support. Ensures that standards and requirements are maintained on an on-going basis.

Qualifications:

• BA/BS degree required.
• 2-4 years of experience working with event planning or conference management in a corporate educational or non-profit setting with a focus on booking logistics: Hotels caterers transportation services etc.
• 2-4 years of experience with vendor management/relations: Analysis of costs negotiations understanding of contracts and contract management vendor selection process invoicing and payment.
• HR or training experience a plus.
• Understanding of event planning process.
• Understanding of basic Human Resources training and/or talent development principles a plus.
• Superior project management skills: Plan organize monitor and control projects ensuring efficient utilization of resources to achieve project objectives and deadlines.
• Ability to administrate a social networking site: Set up user profiles post documents and photos update announcements.
• Superior writing skills: writing emails drafting documents copy editing.
• Superior customer service orientation: Responsive courteous and professional to program participants and key stakeholders.
• Strong knowledge of Microsoft Office especially superior PowerPoint skills.
• Superior time management ability: Ability to multi-task prioritize key rate determining factors and meet deadlines.
• Strong attention to detail.
• High problem solving skills: ability to independently analyze a situation and develop possible solutions thinks creatively to improve processes and best end result.
• Ability to self-manage and work independently and without supervision.

Salary range$62000 to $76000. Ultimate salary offered will be based on factors such as applicant experience and geographic location. Our company offers a competitive benefits package and bonus eligibility on top of base.

EEO Statement:

Tokio Marine Group of Companies (including but not limited to the Philadelphia Insurance Companies Tokio Marine America Inc. TMNA Services LLC TM Claims Service Inc. and First Insurance Company of Hawaii Ltd.) is an Equal Opportunity order to remain competitive we must attract develop motivate and retain the most qualified employees regardless of age color race religion gender disability national or ethnic origin family circumstances life experiences marital status military status sexual orientation and/or any other status protected by law.