Lead Program Support Assistant

The Cincinnati VA Medical Center (CVAMC) is a two-division campus located in Cincinnati OH and Fort Thomas KY serving 15 counties in Southwest OH Northern Kentucky and Southeast Indiana with 6 Community Based Outpatient Clinics located in Bellevue KY; Florence KY; Lawrenceburg IN; Hamilton OH; Clermont County OH and Georgetown OH. The CVAMC also supports two off main campus locations in the Cincinnati area via an Eye Center and Mental Health Outreach Community Division.

Major Duties:

• Works with the Supervisory Program Analyst in the assignment of functions to team members in order to meet routine and unusual deadlines and priorities. Serves as the work leader ensuring the work assignments of employees in the unit are carried out.
• Assists with the distributes and balances workload and tasks among employees in accordance with established workflow and/or job case of shortage of personnel due to scheduled or unscheduled leave the incumbent will be responsible for filling in to ensure smooth workflow to include but not limited to the following: entering authorizations processing request requesting medical records scheduling Community Care appointments preparing correspondence etc.
• Maintains a current knowledge and answers questions of other employees procedures policies and directives. Trains or arranges for the training of team members in the accomplishment of tasks or projects. Gives on-the-job training to new employees in accordance with established procedures and practices.
• Obtains assistance and/or needed information from the Supervisory Program Analyst on problems that may arise or backlogs that cannot be disposed of promptly.
• Acts as a liaison with various clinical and administrative staff and services throughout the Medical Center to ensure the effective and efficient operation of Community Care. This involves evaluating problem areas and coordinating with the appropriate staff/services to resolve these problems if possible. All unresolved problems will be reported to the Supervisory Program Analyst.
• The incumbent performs audits; tracks captures and reports data; and prepares report to assist management with making decision and evaluating work and productivity.
• Establishes and maintains a monitoring mechanism on statistics to ensure accurate and timely data capture and analyzes and displays data in graphic/written format whichever is appropriate to present the information in a meaningful manner to medical center leadership using various computer software.

Work Schedule: Monday - Friday 7:30am - 4:00pm
Virtual: This is not a virtual position.
Position Description/PD#: Lead Program Support Assistant/PD918900
Physical Demands: The work is primarily sedentary. However there may be some walking standing bending carrying and lifting light items such as papers books and files. No special physical demands are required.

• You must be a U.S. Citizen to apply for this job
• To be considered for this position you must complete all required steps in the process. In addition to the application and questionnaire this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public determining if your employment advances the public interest we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.

To qualify for this position applicants must meet all requirements by the closing date of this announcement 09/21/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: A thorough and comprehensive knowledge of pertinent laws regulations polices guidelines and procedures that are required. A broad knowledge and experience in the field of patient administration (both inpatient and outpatient) including medical records and related fields of medical administration. Must be able to maintain cooperative effective relationships with a wide variety of individuals. Must have a thorough working knowledge of computer systems necessary to manage control secure coordinate and implement computer activities. Knowledge of standards and business. English usage and proper formatting of formal correspondence in response to inquiries reports audits etc. Must have managerial skills with a high degree of aptitude in oral presentation written communications as well as a sound mathematical base to perform assignments.

For more information on these qualification standards please visit the United States Office of Personnel Managements website at

Education

There is no educational substitution at this grade level.