Lead PMP Academic Counselor

Job Description

The Department of Electrical and Computer Engineering has an outstanding opportunity for a Lead PMP Academic Counselor (payroll title: Academic Counselor - Lead).

About this Opportunity

The Professional Masters Program (PMP) equips students with advanced technical skills grounded in cuttingedge research and realworld industry practice.

This individual serves as the lead academic adviser for PMP Graduate Non-Matriculated (GNM) and certificate students providing comprehensive guidance on academic planning degree and certificate requirements policies and student success. This position also manages all administrative aspects of ECE GNM programs certificates and short courses.

The Lead PMP Academic Counselor provides a critical role in ECE Professional Programs by providing high-level program development academic advising and academic policy management while also maintaining day-to-day program operations and implementing the out-of-classroom experience for students in the Professional Masters Program.

Key Responsibilities

Academic Advising 70%

• Advise degree certificate and non-matriculated students throughout the lifecycle of their graduate student experience from application through enrollment and graduation to becoming program alumni.
• Counsel and support students on readmission reinstatement and enrollment continuation.
• Interpret university college and department policies related to academic programs and student issues for students faculty and staff.
• Support the development and administration of PMP academic policies to provide equity and transparency to students and maintain consistency with UW Graduate School and College of Engineering policies.
• Perform regular maintenance of student records across various UW advising systems and internal tracking documents; document all advising meetings process petitions and administer the programs satisfactory progress policy as needed.
• Develop and implement events and initiatives designed to strengthen community promote inclusion and enhance the student experience within the PMP including quarterly social gatherings and networking opportunities.
• Participate in and support recurring annual ECE and Professional Programs events including information sessions orientations alumni networking graduation ceremonies and capstone fairs.
• Provide support for industry engagement and career development events assisting with event planning logistics communications and student engagement.

Program Administration 20%

• Participate in the development and review of social media website print and other marketing materials helping shape program messaging.
• Maintain PMP web content and usability ensuring accuracy of public and student-facing information and policies on the ECE website intranet and Canvas.
• Serve as the program lead and representative on ECE committees related to the Professional Masters Program including the Graduation Committee and the ECE Student Emergency Support Fund Committee.
• Manage the Professional Development Award and UW ECE Professional Integration Scholarship programs coordinating the application and review processes and working closely with the Director on award decisions and fund disbursement.
• Perform other responsibilities as assigned by the Director of Industry and Professional Programs.

Analysis and Strategy 5%

• Gather analyze and report data on trends in graduate non-matriculated and certificate applications and admissions student demographics academic progress and course enrollment.
• Utilize data to make informed decisions and recommendations regarding certificate and short course admission targets growth course offerings and curriculum development.
• Survey students and recent graduates to assess needs and summarize the results to identify areas of success and areas for increased attention.
• Communicate with the Director and PMP Graduate Program Coordinator (GPC) about student morale emerging needs and develop appropriate support strategies and/or new policies as needed.

Admissions and Recruiting 5%

• Lead the admissions process for the PMP graduate non-matriculated certificate and short course programs by coordinating the collection and distribution of application materials to the admissions committee participating in application reviews monitoring admissions petitions and exceptions and communicating admissions decisions to Professional and Continuing Education and the Graduate School as needed.
• Collaborate with the team on PMP information sessions admissions review processes new student welcome sessions and onboarding activities designed to support student recruitment enrollment and successful program transition.

Lead Responsibilities: The position leads academic advising and program administration for the ECE Professional Masters Program including graduate non-matriculated certificate and short-course programs.

Supervisory responsibilities: Student Assistant(s) and or Graduate Staff Assistant

Working Environmental Conditions: This position must be able to work flexible hours as necessary due to work demands and will occasionally require in-person and/or virtual attendance at evening and weekend events and information sessions.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements such as a license certification and/or registration.

Minimum Qualifications

• Bachelors Degree in education social sciences engineering public administration.
• Four years of experience with student counseling student services recruiting or career coaching.
• Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Additional Qualifications

• Experience coordinating academic alumni engagement and/or recruitment events.
• Ability to work independently and as part of a team; flexible and self-motivated.
• Excellent verbal and written communication skills used in situations requiring conflict management and an awareness of cultural differences; demonstrated experience and ability to communicate effectively with diplomacy and professionalism.
• Engaging presentation and public speaking skills.
• Self-motivated and able to use available resources to solve problems develop new resources and answer questions with minimal supervision.
• Excellent time-management attention to detail and organizational skills and the ability to work under the pressure of frequent deadlines in a fast-paced environment.
• Proficiency with Microsoft suite and cloud-based tools.

Preferred Qualifications

• 4 years of experience in providing student advising student services career advising or related experience to university students.
• Knowledge of academic development theories adult development theory advising and counseling processes and learning styles.
• Experience supporting adult learners and international students in graduate education.
• Experience in recruiting and supporting students historically underrepresented in STEM and higher education.
• Familiarity and experience with UW admissions registration and UW systems such as EARS MyGrad Program Slate UW Student Database Canvas and BI Portal.

About the Team:

At the UW Department of Electrical & Computer Engineering we cultivate innovation and inspire through high-impact research. We educate and develop tomorrows leaders to solve the worlds most pressing challenges. UW ECEs position as a top-ranked electrical and computer engineering department provides our faculty and student body with a vibrant learning culture. Students receive a robust education through a strong technical foundation group projects and hands-on research opportunities. Our faculty work in dynamic research areas collaborating with academia industry and government institutions. UW ECE is a leader in cutting-edge science and technology while advancing socially-responsible innovation. Our innovation ecosystem is critical in promoting an entrepreneurial mindset in our teaching and it is strengthened through diverse partnerships that address complex global challenges in health energy technology and the environment. Learn more at .

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.